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About Amgen and Role Overview

At Amgen, our mission is dedicated to improving the lives of patients with serious illnesses. Since 1980, we've been pioneers in biotechnology, working across areas such as Oncology, Inflammation, General Medicine, and Rare Diseases. Our innovative pipeline focuses on treating complex conditions including cancer, heart disease, and obesity-related disorders. Joining Amgen means making a meaningful impact on patient lives while advancing your own career in an award-winning culture that promotes collaboration, innovation, and scientific excellence.

Primary Responsibilities

Provide high-level administrative assistance to Executive Directors, Directors, and cross-functional teams within the Precision Medicine organization.
Manage intricate calendars and coordinate meetings across various time zones using Outlook.
Handle process coordination including invoicing, purchase orders, and interactions with vendors.
Organize domestic and international travel arrangements and prepare related expense reports.
Support the creation and formatting of presentations and slide decks.
Maintain departmental personnel records, distribution, and contact lists.
Administrate external relationships with experts, vendors, and partners.
Plan and coordinate local and global meetings, including logistics and accommodations.
Reserve and equip meeting rooms, ensuring all necessary arrangements such as catering are fulfilled.
Facilitate large scale on-site and off-site events and meetings.
Assist with special projects and initiatives at the request of leadership.
Manage memberships, subscriptions, and departmental dues.
Initiate and coordinate cross-functional meetings and handle timely registrations for conferences, seminars, and internal events.
Provide backup support to other Administrative Coordinators within the department as needed.

Qualifications and Expectations

Minimum education requirement includes an Associate’s degree with 2 years of administrative experience, OR technical school experience with hands-on administrative duties, OR a high school diploma/GED with 4 years' administrative experience.
A proactive, solution-focused mindset with positive attitude is essential.
Experience with internal Amgen platforms and systems preferred.
Highly collaborative, professional, and polite demeanor required.
Five or more years of administrative support experience at Amgen, preferably supporting large teams and senior leadership.
Strong skills in written, verbal communication, and presentation.
Advanced knowledge of MS Excel, PowerPoint, Word, SharePoint, SAP, and Learning Management Systems.
Experience in supporting remote personnel a plus.
Organizational abilities, strategic thinking, and problem-solving skills to manage complex, deadline-driven environments.
High level of discretion and professionalism in managing confidential matters.
Residence near San Francisco is advantageous but not obligatory.

Compensation and Benefits

The estimated annual salary range for this position (U.S. based excluding Puerto Rico) is posted internally, with actual pay influenced by factors such as skills and experience. Additional Total Rewards benefits may include:

Comprehensive healthcare plans including medical, dental, and vision coverage.
Retirement and savings plans with company contributions.
Life and disability insurance options along with flexible spending accounts.
Discretionary annual bonus or sales incentive schemes for sales staff.
Stock-based long-term incentive programs.
Generous paid time off and time-off plans.
Flexible work arrangements where applicable.

Additional Notes

Applications for this role remain open until a sufficient candidate pool is developed. Sponsorship for employment is not assured. Amgen is committed to fostering a diverse and inclusive work environment and provides reasonable accommodations for individuals with disabilities throughout the hiring process.

Administrative Coordinator