Administrative Associate

About International Justice Mission

International Justice Mission (IJM) is a leading global organization dedicated to safeguarding vulnerable populations from violence worldwide. With over 1,200 professionals operating across more than 30 offices globally, IJM is committed to rescuing millions, protecting hundreds of millions, and driving justice forward relentlessly. We foster a compassionate and supportive community that prioritizes professional excellence alongside joy and collective celebration.

Role Overview

IJM seeks a skilled Administrative Associate based in Vijayawada, Andhra Pradesh, India, to support the State Program Director. This role is vital for enhancing executive support, coordination, communication, and operational efficiencies within the State Program. The Administrative Associate will closely collaborate with internal teams and external partners to ensure seamless execution and planning of strategic priorities.

Key Responsibilities

• Provide extensive administrative support to the State Program Director, including managing calendars, meetings, correspondence, travel arrangements, logistics, and follow-ups on essential tasks.
• Develop and prepare reports, presentations, agendas, and official documents.
• Act as the central liaison between the State Program Director and various internal teams, ensuring timely communication and collaboration with regional and global counterparts.
• Build and maintain strong relationships with stakeholders both inside and outside the organization to facilitate cross-functional coordination.
• Track priorities, deadlines, and ongoing initiatives through organized systems to support operational goals and program execution.
• Handle administrative duties such as expense reporting, payment processing, and ensuring adherence to organizational policies.
• Manage confidential records and documentation, maintaining accurate electronic and physical filing systems.
• Assist in preparing meeting materials and maintaining project documents for easy access and timely distribution.

Qualifications and Experience

• Possess a bachelor's degree in Business Administration or a related discipline.
• Have at least three years of experience providing executive or administrative support to senior management in dynamic environments.
• Demonstrated ability to coordinate multiple projects and interact effectively with diverse internal and external stakeholders.

Technical Skills and Competencies

• Proficiency with Microsoft Office suite including Word, Excel, PowerPoint, and Outlook.
• Excellent organizational, planning, and time management capabilities.
• Strong written communication skills with attention to business writing and documentation standards.
• Ability to prioritize and multitask efficiently while meeting deadlines.
• Meticulous attention to detail and strong follow-through on tasks.
• Exceptional coordination and interpersonal communication skills.

Personal Attributes

• Outstanding interpersonal and relationship-building abilities.
• High levels of professionalism, discretion, and confidentiality.
• Strong problem-solving skills and organizational focus.
• Collaborative mindset and effective stakeholder management.
• Flexible and adaptable to fast-paced work environments.
• Committed to integrity and the pursuit of operational excellence.

Additional Information and Application Process

Applicants must submit a combined PDF document of their resume and cover letter. IJM enforces rigorous safeguarding policies with zero tolerance for violations related to ethics, sexual exploitation, abuse, and harassment. Candidate selection includes a thorough evaluation of technical skills, alignment with organizational values, background checks, police clearance, and reference verification.