Site and Events Administrator

Role Overview

We are searching for a seasoned Site Office Administrator to join and substantially support the Fulfillment Center (FC) Operations team located in Kemps Creek. This key position demands outstanding organization, meticulous attention to detail, proactive independence, and the capability to manage sensitive information while adapting smoothly to fluctuating workloads and shifting priorities.

Key Responsibilities

• Organize and maintain schedules, orchestrate events, and coordinate meetings and conferences within the FC.
• Perform clerical tasks such as filing, comprehensive office management, managing email correspondence, and preparing documents and presentations utilizing graphics, charts, and internal resources.
• Gather team objectives, monitor progress towards critical milestones, and ensure follow-up on assigned action points.
• Handle procurement for all site office needs.
• Manage calendars for the general manager and leadership groups.
• Attend leadership gatherings to take detailed notes and record action items.
• Arrange cost-efficient travel plans encompassing flights, accommodation, and local transport.
• Facilitate internal communication among associates and leadership across multiple communication platforms and systems.
• Contribute to continuous improvement initiatives within the FC environment.
• Plan strategically and delegate responsibilities as needed to optimise time management.
• Liaise closely with teams such as Workforce Management, Maintenance, Human Resources, among others within the FC.
• Act as a representative in team-building, enhancement activities, and peer recognition programs within the department.

Basic Qualifications

• Proficiency in Microsoft Office Suite including PowerPoint, Excel, and Word.
• A minimum of two years providing administrative support in a relevant domain.
• Willingness and availability to work from Monday through Friday with possible overtime.

Preferred Qualifications

• Experience managing multiple complex calendars and organizing events ranging from small to large scale, as well as coordinating both domestic and international travel.
• Strong analytical capabilities paired with a keen eye for detail.
• Alignment with Amazon's customer-first values and operational philosophy.

Additional Information

Acknowledgement of Country: Amazon honours the Traditional Custodians of Australia’s lands, seas, and communities, paying respects to their elders past and present, and extending respect to all Aboriginal and Torres Strait Islander peoples today.

Inclusion, Diversity, and Equity Statement: Amazon is committed to equal opportunity and does not discriminate based on veteran status, disability, or other legally protected characteristics. We foster an inclusive workplace culture that allows employees to excel in delivering top results. Support accommodations are available for applicants with disabilities throughout the hiring process.