Recruitment & HR Operations Coordinator

About Vibrant Wellness

Vibrant America is a top clinical diagnostics lab focused on transforming healthcare via advanced testing methods, innovative technologies, and data-driven insights. Specializing in functional medicine and multi-omics testing, the company provides comprehensive panels aimed at supporting personalized patient care.

Our vision is to enable healthcare providers and patients with actionable insights to enhance health outcomes. By combining leading scientific research, automation, and analytics, Vibrant America strives to revolutionize preventive and personalized medicine.

Position Summary

We are hiring a Recruitment & HR Operations Coordinator for a part-time role at our Santa Clara, CA office. This 6-month position involves 20-25 hours per week, typically 4 to 5 hours daily over 5 days. Compensation is set at $35 per hour with potential for extension.

Key Responsibilities

• Manage applicant tracking system data, maintaining updated candidate statuses and accurate records.
• Oversee interview scheduling and logistics along with maintaining candidate communication touchpoints.
• Conduct initial phone screenings and review incoming resumes as part of top-of-funnel recruitment activities.
• Coordinate onboarding and offboarding processes, including communication with hiring managers, IT, and HR teams and assistance during new hire orientations.
• Enter new hire data into HRIS systems, preferably ADP; provide operational assistance during offboarding and document audits with the HR Manager.
• Support immigration processes by monitoring employee visa statuses and assisting with H-1B visa procedures.
• Offer general administrative support to the HR department as needed.

Candidate Requirements

• At least one year of experience in recruitment support or HR administrative duties.
• Life Sciences industry experience is strongly preferred.
• Proficiency with Microsoft Office is required; prior ADP experience is beneficial but training will be provided.
• Must be available for onsite work daily at our Santa Clara facility.

Work Environment and Physical Requirements

• Ability to remain seated or standing for extended durations during work hours.
• Capability to occasionally lift items weighing up to 40 pounds.
• Flexibility to adapt to variable workloads and meet project deadlines.

Compensation & Compliance

• The hourly pay range complies with California SB 1162, between $30 and $35 per hour based on experience.
• This position is not eligible for corp-to-corp arrangements.