Receptionist & Admin Coordinator - Riyadh Office

About TÜV SÜD Group

TÜV SÜD Group is deeply passionate about advancing technology's role in society, driven to safeguard communities through testing, auditing, and inspection services. Their commitment to innovation and excellence underpins their dedication to shaping a safer future.

Role Summary

The Receptionist & Admin Coordinator acts as the initial point of contact in the Riyadh branch, ensuring a professional and welcoming environment for visitors, clients, and staff. This role supports branch administrative functions, coordinates facilities and employee services, and facilitates daily business operations in alignment with corporate standards.

Key Responsibilities

• Welcome visitors, clients, and guests courteously, direct them appropriately, and manage visitor access adhering to security protocols.
• Handle incoming communications by phone, email, and in-person, screening and forwarding calls while managing messages accurately.
• Maintain a professional reception area, orchestrate mail and courier handling, and keep visitor logs updated.
• Oversee daily branch operational needs including office supplies, facility upkeep, utilities, maintenance, and liaising with vendors.
• Support logistical arrangements such as office relocations, lease renewals, licensing, and maintenance contracts ensuring compliance with safety and security regulations.
• Manage booking of meeting rooms, appointments, and maintain branch calendars alongside general administrative duties like documentation and filing.
• Facilitate employee onboarding and offboarding processes, coordinating workstations, access cards, IT setups, travel, and clearance protocols.
• Collect and verify attendance and overtime data to aid payroll and HR activities.
• Collaborate with various internal departments including HR, IT, Procurement, and QHSE to support employee engagement and operational needs.
• Assist with branch reporting, KPI monitoring, shipment documentation, and vendor communications.
• Serve as a primary administrative contact for employees, visitors, vendors, ensuring prompt response to inquiries and operational challenges.

Skills & Competencies

• Exceptional communication and interpersonal skills coupled with a customer-oriented approach.
• Professional appearance and conduct that positively represent the company.
• Strong organizational capability with multitasking and effective time management.
• Meticulous attention to detail, accuracy, and problem-solving aptitude.
• Composure under pressure with the ability to prioritize multiple tasks.
• Proficiency in Microsoft Office and familiarity with general administrative practices.
• Effective coordination skills to work with internal and external stakeholders.

What TÜV SÜD Offers

• Paid vacation allowance.
• Competitive salary package.

Additional Information

Applicants do not need to meet every single criterion to be encouraged to apply. TÜV SÜD embraces diversity and is dedicated to fostering an inclusive workplace where all employees are respected regardless of gender, nationality, ethnicity, faith, disability status, age, sexual orientation, or identity. The company values ethical conduct and inclusivity as core to its success and invites people from a wide array of backgrounds to join its global workforce of over 100 nationalities.

Job Specifics

• Work Area: Real Estate & Building Technology
• Location: Riyadh, Saudi Arabia
• Employment Type: Full-time, Onsite
• Duration: Open-ended
• Company: TÜV SÜD for Safety Engineering LLC
• Requisition ID: 6933