Project Coordinator

Role Overview

InnoSource is looking for an exceptionally organized and proactive Project Coordinator to aid in managing strategic business initiatives across the organization. The individual will be instrumental in advancing projects through effective coordination, tracking deliverables, fostering communication, and ensuring commitments are met on time.

Key Responsibilities

• Simultaneously oversee multiple business projects and initiatives.
• Maintain detailed project plans, action trackers, and milestone timelines.
• Lead project meetings and accurately record decisions and subsequent actions.
• Closely monitor team members and leaders to ensure timely completion of assigned tasks.
• Identify and escalate potential risks, delays, or obstacles appropriately.
• Compile project status updates, executive summaries, and presentations.
• Develop and update spreadsheets, reports, and project documentation.
• Manage organization of project files using collaboration tools like Teams and SharePoint.
• Contribute to process improvements and drive implementation efforts.
• Support senior leadership with specialized projects and strategic plans.
• Help promote transparency and accountability throughout critical company initiatives.

Qualifications

• Three to seven years’ experience in project coordination, operations, business administration, staffing, customer service, or related disciplines.
• Proficient with Microsoft Excel, Word, PowerPoint, Teams, and Outlook.
• Outstanding organizational, communication, and time management abilities.
• Capacity to juggle multiple priorities and deadlines efficiently.
• High attention to detail and commitment to follow-through.
• Comfort engaging directly with executives and business leaders.
• Experience with AI tools such as ChatGPT, Microsoft Copilot, or similar is favored.
• Bachelor's degree preferred, though relevant experience may suffice.

Personal Attributes

• Extremely organized and detail-conscious.
• Self-motivated and driven to take initiative.
• Strong sense of urgency and responsibility towards tasks.
• Persistent in following up and closing outstanding items.
• Adaptable to evolving work environments.
• Skilled at bringing clarity to ambiguous situations and competing demands.
• Good business judgment with practical common sense.
• Willingness to ask questions, challenge norms, and escalate issues when necessary.

Success Metrics in Initial 90 Days

• Gain clear visibility into all managed projects and initiatives.
• Establish efficient tracking and reporting systems.
• Ensure action items are allocated, tracked, and accomplished.
• Deliver concise project status communications to leadership.
• Enhance communication, accountability, and execution among project teams.
• Minimize executive time spent chasing updates or pending commitments.

Compensation and Benefits

• Salary bracket ranges between $70,000 and $90,000 annually.
• Eligibility for company benefits.
• Opportunities for professional advancement within a rapidly expanding firm.

Company Background

InnoSource has proudly been connecting people to their ideal career paths for over 25 years, committed to the success of both associates and clients by aligning unique skills with suitable long-term positions.

Additional Information

Prospective employees may undergo background verification including criminal record, social security, driving, education, employment, credit history, and possibly substance screening.

Applicants consent to receive recruitment-related SMS messages with variable frequency; data charges may apply. Instructions to seek help or unsubscribe via SMS are provided. InnoSource follows strict privacy and equal opportunity policies, prohibiting discrimination on age, race, sex, sexual orientation, gender identity, disability, or veteran status.