Project Coordinator

About Retail Zoo

Retail Zoo is a successful Australian company, representing some of the nation's favorite food brands such as Boost Juice, Betty’s Burgers, and Salsa’s Fresh Mex. Known for innovative retail food experiences, their mission is to enrich lives through beloved brands, aiming for outstanding results through their talented team and capabilities.

Role Overview

We are seeking a motivated Project Coordinator to join the Design and Construction team. This position involves providing comprehensive administrative, operational, and project assistance throughout the entire project lifecycle. The role ensures projects are completed safely, on schedule, within budget, and comply with all regulatory and brand standards. Collaboration with Project Managers will be essential to support documentation, approvals, procurement, scheduling, stakeholder communications, and reporting activities.

Key Responsibilities

• Assist Project Managers in all project delivery phases, including scheduling, organizing meetings, reporting, and handling project administration.
• Maintain and update detailed project schedules, milestones, action registers, databases, and document control systems.
• Monitor project timelines, progress, and budgets, promptly escalating any risks or issues.
• Prepare and manage critical project documentation such as contracts, purchase orders, variations, correspondence, and RFIs.
• Coordinate regulatory applications, permits, and approvals with relevant authorities.
• Support tendering, procurement, and quotation processes by tracking orders and deliveries.
• Manage project handover documentation, ensuring all records and systems are current and accurate.
• Develop and maintain strong relationships with internal teams, suppliers, and other stakeholders, while providing overall administrative support to the Design and Construction team.

Candidate Requirements

• Experience in project coordination, administration, or a related support role.
• Excellent organizational skills with the ability to manage multiple priorities and meet deadlines.
• Strong attention to detail and diligent work ethic.
• Effective written and verbal communication abilities.
• A proactive approach to problem-solving with a resilient and adaptable mindset.
• Proficiency in Microsoft Office applications, especially Excel, PowerPoint, and Word.
• Capability to foster positive working relationships with various internal and external stakeholders.

Benefits and Workplace Culture

• Work in a lively, collaborative open-plan office environment.
• Enjoy opportunities to refine barista skills via a commercial-grade coffee machine.
• Access to freshly blended Boost smoothies for moments of refreshment.
• Receive an additional day off annually to celebrate your birthday.
• Availability of a wellness platform offering round-the-clock personalized support for health and well-being.
• Collaborate with a passionate, team-oriented workplace that fosters respect, embraces a fast-paced environment, and encourages having fun.