Project Coordinator - 12 Month Fixed-Term

About the Role

We are collaborating with a government body to hire an experienced and highly organized Project Coordinator for a major transformation initiative aimed at enhancing service delivery and outcomes for communities throughout New Zealand.

This position offers the chance to engage in a complex, high-impact environment by working closely with programme leadership, governance committees, and delivery teams to ensure smooth and timely execution.

Key Responsibilities

• Oversee coordination of programme activities, including scheduling meetings and workshops
• Create and maintain essential programme documentation such as plans, reports, and registers
• Support planning, monitoring, and reporting efforts for the programme
• Assist with the management of risks, issues, and change control processes
• Provide governance and secretarial support by preparing agendas, taking minutes, and tracking actions
• Manage document systems and keep accurate programme records
• Facilitate stakeholder engagement across multiple project streams
• Help onboard new participants and carry out general administrative duties for the programme
• Drive continuous improvement by enhancing templates, tools, and processes

Candidate Profile

• Experience as a Project or Programme Coordinator
• Proficiency in Microsoft Project is essential
• Exceptional organizational skills with ability to manage multiple priorities simultaneously
• Experience in governance support and secretariat duties
• Strong written communication skills, especially in reporting and minute-taking
• Solid knowledge of programme and project delivery methodologies
• Proven skills in stakeholder management and relationship building
• Advanced proficiency in Microsoft Office suite including Word, Excel, PowerPoint, Outlook, Teams, and Project
• Excellent attention to detail and commitment to high-quality outputs
• Good judgement, problem-solving skills, and a proactive mindset
• Ability to work independently and collaboratively within a team
• Adaptable and resilient in dynamic environments with an inclusive work style

Additional Information

This opportunity allows you to contribute significantly to vital change processes affecting communities across New Zealand, while gaining experience within a large-scale transformation programme.