Project Administrator

Role Overview

This contract opportunity for a Project Administrator is based in Calgary, Kamloops, Prince George, or Fort St John, British Columbia, with a hybrid working schedule. The position offers a starting pay rate of $26 per hour.

Key Responsibilities

• Manage purchase orders from initiation through revisions to closure, ensuring timely procurement and adherence to budget constraints.
• Monitor project and team budgets, report expenses to maintain financial transparency and compliance.
• Submit payment requests, track their status, and resolve any discrepancies efficiently.
• Handle expense reports for the team accurately and promptly.
• Assist with sponsorship applications supporting local communities and Indigenous groups, guiding external applicants and internal team members through corporate citizenship processes.
• Coordinate logistics for community events to support engagement and enhance brand presence, including arranging hotels, catering, venues, and processing payments.
• Manage swag and promotional material inventory, ensuring availability for events.
• Organize regulatory notifications to maintain compliance with legal standards.
• Review and edit engagement logs to ensure precise records and reporting.
• Coordinate meeting minute reviews, working with employees and consultants to finalize and distribute minutes timely.
• Maintain the team’s SharePoint site and manage records.
• Monitor and triage communications received through the BC Projects inbox and toll-free number.
• Manage the team shared calendar and oversee SharePoint site access.
• Oversee vendor onboarding procedures.
• Collaborate effectively with project teams, external consultants, and internal Community and Indigenous engagement teams.
• Participate in regular weekly project meetings, monthly team meetings, and ad hoc event planning sessions.

Qualifications and Skills

• Relevant educational background combined with a minimum of three years administrative experience, or equivalent education and work history.
• Experience managing travel bookings, coordinating meetings, and handling expense reports for leadership teams.
• Proficiency at the intermediate to advanced level with Microsoft Office Suite, SharePoint, internet platforms, email, and general computer applications.
• Strong interpersonal and communication capabilities.
• Excellent organizational and planning skills.
• Quick learner with the ability to assimilate tasks efficiently.
• Self-motivated and proactive in approach.
• Effective time management skills with the aptitude to prioritize competing demands.
• Capable of working amidst frequent interruptions with minimal supervision.