Payroll Specialist

Job Overview

Seeking a Payroll Specialist to handle comprehensive payroll operations for a client based in Newport, Rhode Island. This role is crucial for guaranteeing timely and accurate employee payments, maintaining detailed payroll records, and ensuring compliance with relevant regulations.

Key Duties

• Oversee the entire weekly payroll process, ensuring punctual and precise payroll disbursements.
• Review timesheets, attendance, and payroll data thoroughly before concluding each payroll cycle.
• Calculate various compensation components including regular wages, overtime, shift differentials, and incentive pay.
• Accurately apply appropriate withholdings such as taxes, benefits contributions, and garnishments.
• Maintain meticulous payroll documentation and verify all payroll activities are authorized and properly recorded.
• Ensure compliance with federal, state, and local wage and hour laws across multiple states.
• Perform payroll tax functions including filings, payments, and reconciliations aligned with deadlines.
• Support year-end payroll responsibilities, including wage statement preparation and issue resolution.
• Generate payroll reports, reconcile accounts, and assist with audit processes for HR, Finance, and external parties.

Required Qualifications

• Demonstrable experience managing full payroll cycles in a detail-focused environment.
• Proven track record handling payroll for a workforce of around 500 staff.
• Knowledge of multi-state payroll tax regulations and compliance.
• Practical experience with ADP Workforce Now payroll system.
• Strong grasp of payroll deductions, tax computations, and end-of-year procedures.
• Exceptional accuracy, confidentiality, and organizational skills in managing sensitive employee information.
• Competency in preparing reports, resolving discrepancies, and facilitating payroll audits.

Additional Information

The employer is a specialized talent firm offering permanent, temporary, and contract roles across multiple business functions. Benefits including medical, vision, dental, life and disability insurance, and 401(k) options are available for contract or temporary hires. Candidates must have legal authorization to work in the U.S.