Legal Records Data Analyst

Role Overview

This position plays a crucial role in advancing our client's objectives around legal matter data management by managing the disposition of data held by external Legal suppliers such as outside counsel and vendors. The Analyst will coordinate with internal teams and third-party vendors ensuring that data is properly classified, retained, transferred, and securely destroyed according to established procedures, contracts, and legal retention and destruction mandates.

Key Responsibilities

• Oversee the complete operational workflow for matter data management activities, encompassing outreach, intake and triage, secure data transfer, and data destruction processes.
• Ensure compliance with retention and destruction policies for client data managed by legal suppliers, tracking progress, approvals, and final outcomes.
• Collaborate with suppliers to conduct data classification and hygiene tasks consistent with contractual and operational standards, escalating problems when necessary.
• Implement prescribed Legal data management procedures and controls related to data classification, retention, secure transfer, and destruction of client information.
• Coordinate with attorneys, outside counsel, and other internal stakeholders across various jurisdictions to manage communications, secure required approvals, document compliance, and conduct governance escalations as needed.
• Assist with developing, updating, and documenting procedures, job aids, and operational playbooks aligned with organizational policies and Legal's operational requirements.

Required Qualifications

• Bachelor's degree in Computer Science, Library Science, History, or a closely related field, or equivalent practical experience.
• At least 3 years in roles involving data management, records management, legal operations, or information governance, ideally within an in-house legal department or law firm records function.
• Proficiency with records retention and data management frameworks.
• Understanding of legal hold principles and requirements around litigation preservation.
• Knowledge of confidentiality, privacy, and data protection standards with ability to apply these in routine handling of information.

Preferred Qualifications

• Experience in managing supplier engagements within regulated settings, including evidence documentation, control implementations, and audit-quality record keeping.
• Capability to coordinate multi-regional stakeholders across time zones driving projects to completion with clear tracking and escalation protocols.
• Familiarity with matter management systems, eDiscovery tools, or information governance software and processes.