ICU Secretary

Position Overview

We seek a seasoned secretary or administrator to provide essential administrative support within the Critical Care Unit. This role involves delivering an extensive and senior-level secretarial service to the business unit, ensuring the smooth operation of communication, administrative workflows, and organizational systems.

Key Duties

• Offering secretarial assistance to Lead Consultants, other Consultant medical personnel, Matrons, Senior Nurses, and Business Unit Management.
• Providing robust administrative backing to the ICU team including the coordination of meetings, minute-taking, follow-up clinics, and human resource activities via ESR.
• Maintaining effective communication across all departments to ensure comprehensive secretarial service delivery.
• Performing audio and other transcription tasks including complex discharge summaries, medical reports, letters, meeting minutes, and action points.
• Typing daily Critical Care admission and discharge summaries accurately.
• Supporting patient audits and unit-related audit work connected to Critical Care ICNARC.
• Using manager access on ESR to process staff terminations, modify work hours, coordinate departmental moves, and manage leave related to maternity, paternity, sabbatical, and retirements.
• Accessing and retrieving relevant data through multiple systems.
• Handling complex and sensitive information tactfully, demonstrating diplomacy.
• Organizing a variety of meetings, actively participating, recording timely minutes with points of action, and ensuring follow-up actions are completed with future agendas scheduled.
• Taking minutes during sensitive HR meetings such as sickness reviews.
• Undertaking any other reasonable duties within the scope of this position.

Additional Information

Application deadline is 20 July 2026, with interviews scheduled for 30 July 2026.

Our Trust is committed to delivering outstanding care through values of Compassion, Openness, and Excellence, which guide our interactions and workplace culture.

What We Offer

• Professional and leadership development opportunities.
• Continuous support from recruitment onward and beyond joining.
• Staff benefits including an employee assistance program, discounts on gym memberships, onsite fitness classes, and car schemes.

Interesting Facts About Our Trust

• On average, 4810 outpatient appointments are managed each day.
• Our Trauma & Orthopaedic outpatient department ranks as the 4th busiest in England, with around 2077 visits weekly.
• We are the third largest in the country for A&E attendances, seeing approximately 1115 patients daily.
• Our hospitals admit nearly 195 emergency patients daily.
• We conduct almost 33,700 planned surgeries annually across 57 operating theatres.
• Among only seven Trusts nationally to have 50+ operating theatres.
• Over 140 elective procedures are performed on each working day.
• The University Hospitals of Derby and Burton is research-active with extensive clinical trial and research projects available to staff.

Contact for More Information

For informal inquiries or visits, please contact Vic Agar, Service Manager, via phone at 07385 493337 or email.