Human Resources Administrator

About ScreenSkills

ScreenSkills is the industry-led skills organisation dedicated to supporting the UK's screen industries including film, television (children's, unscripted, high-end), VFX, animation, and games. Backed by industry contributions and Arts Council England, it invests in the development of a skilled and inclusive workforce vital for the global success of these sectors.

Role Purpose

The HR Coordinator is essential in delivering a professional, people-centered HR service at ScreenSkills. Responsibilities include providing frontline HR support to management and staff, managing HR procedures across the employee lifecycle, overseeing payroll, maintaining precise HR records, and engaging in projects to enhance employee experience. Collaboration with colleagues and managers ensures HR activities are compliant, effective, and aligned with organisational values.

Key Responsibilities

• Manage HR administrative functions for recruitment, onboarding, probation, contract amendments, and offboarding.
• Draft employment contracts, offer letters, and other HR-related documents.
• Maintain accurate employee records and HR information systems, ensuring GDPR and data protection compliance.
• Handle HR correspondence and respond promptly and professionally to employee inquiries.
• Assist in benefits administration, payroll adjustments, and pension management.
• Perform pre-employment checks including right-to-work verification and references.
• Coordinate onboarding to seamlessly integrate new hires into the organisation.
• Oversee complete employee lifecycle processes including starters, leavers, and employment changes.
• Provide first-level advice and guidance on HR policies and procedures to employees and managers.
• Maintain confidential case management documentation.
• Organize learning and development efforts such as training registration, tracking, and feedback collection.
• Support organisational development and employee engagement efforts.
• Assist with performance review process administration.
• Ensure HR data integrity through database and personnel record maintenance.
• Generate HR reports and metrics including workforce composition, diversity, turnover, absence, and payroll data.
• Support HR compliance audits and activities.
• Help coordinate employee engagement, wellbeing, and inclusion programs.
• Contribute to fostering a positive and inclusive workplace culture.

Required Skills and Experience

• Proven experience in HR administration or coordination roles.
• Good knowledge of UK employment legislation and HR best practices.
• Highly organized with ability to handle multiple tasks and deadlines.
• Meticulous attention to detail and accuracy.
• Experience in maintaining confidentiality and managing sensitive information.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Familiarity with HR information systems (HRIS).
• Strong communication skills, both verbal and written.
• Aptitude for building effective relationships at all organisational levels.
• Understanding of payroll and benefits management.

Preferred Qualifications and Experience

• CIPD Level 3 qualification or working towards it.
• Experience within charity, education, creative or screen industry sectors.
• Background in supporting equality, diversity and inclusion initiatives.

Additional Information

This position is a permanent, full-time role based in London. Salary is dependent on experience. The provided job description serves as a framework to outline key responsibilities and is not exhaustive or prescriptive.