Front Office and Administration Executive

About the Company

A prominent international Shipping and Logistics organization located in Dubai, UAE, specializing in providing leading maritime solutions that connect multiple continents.

Job Overview

The Front Office and Administration Executive will oversee the smooth running of daily office activities, ensuring effective management of office facilities, supplies, vendor relations, and catering services. This role includes front desk responsibilities such as greeting visitors, handling calls, emails, and courier deliveries, thereby maintaining professional communication at the reception.

Key Responsibilities

• Oversee daily administrative operations and maintain efficient office functioning through managing supplies, catering, and vendor coordination.
• Serve as the primary point of contact at the front desk by warmly welcoming visitors and managing incoming communications and deliveries.
• Arrange internal travels using the company’s flight booking platform.
• Plan and execute office events, seasonal decorating, employee engagement activities, and assist with office move or workspace setup projects as needed.

Required Qualifications and Skills

• At least 3 years of experience in the UAE handling front office and administrative responsibilities including vendor and facility management.
• Exceptional organizational skills, strong communication abilities, and multitasking capability with a proactive, service-focused approach.
• Ability to thrive in a vibrant, multicultural, youthful, and interactive team setting.
• Proficient in English communication.

Application Process

Candidates should submit their CV in a Word document format using the email subject “Front Office & Admin Executive”.

Screening Questions

• Detail your experience of front office and administrative roles within the UAE.
• Explain the administrative duties you have conducted such as vendor handling, facility management, supply procurement, travel planning, and event coordination.
• Describe your experience working within multicultural or European workplace environments.