Facilities Officer

Overview

This is a permanent, full-time position working 36 hours per week. An annual tax-free allowance of £312 is provided for working from home. The position is based in Belfast, Cardiff, or Edinburgh, requiring regular travel between these devolved offices to ensure consistency in services.

The Electoral Commission is the independent regulator overseeing elections and political finance in the UK, aiming to uphold trust, participation, and integrity in democracy. As part of a transformative five-year Corporate Plan, the organization is expanding its workforce and improving service delivery, with this role being integral to that effort.

Role Responsibilities

The Facilities Officer is responsible for maintaining safe, efficient, and appropriate office environments across multiple locations. Duties include ensuring health and safety compliance, managing contractors related to facilities, and contributing to business continuity planning. The role involves acting as the key liaison for facility-related issues between colleagues, suppliers, and landlords across Belfast, Cardiff, and Edinburgh offices as well as supporting remote employees. Travel between offices is expected to provide seamless, high-quality facilities support.

Team and Collaboration

The officer will work closely with the Facilities & Accommodation Manager and cross-functional teams including Digital Information, Technology, and Facilities. The team values collaboration and is focused on delivering excellent service while participating in organizational transformation efforts.

Candidate Profile

• Experience providing facilities and accommodation support
• Competence in IT systems and budget oversight
• Strong communication and customer service skills
• Analytical and methodical problem-solving capabilities
• Proactive, independent work style with regional portfolio responsibility
• Ability to work flexibly and maintain resilience under pressure
• Willingness and capacity to travel regularly between the three office locations

Benefits and Rewards

• Flexible working arrangements with a hybrid model requiring 40% office presence minimum
• 28 days of annual leave increasing to 30 days, plus bank holidays
• Generous Civil Service pension scheme with employer contributions of 28.97%
• Support for professional studies and ongoing learning opportunities
• Additional perks such as Ride2Work and eye care vouchers

Recruitment Process

The Electoral Commission practices anonymous recruitment to enhance fairness and mitigate unconscious bias. Applicants must submit anonymized CVs omitting personal identifiers such as name, contact information, age, gender, ethnicity, photographs, and educational dates. Employment history and relevant duties should be included.

The organization is a Level 2 Disability Confident Employer, offering a guaranteed interview scheme to disabled applicants meeting essential criteria, and provides reasonable adjustments during recruitment and work as needed.

Important Dates

• Application deadline: Monday 20th July 2026
• First stage interviews: Week commencing 10th August 2026
• Second stage interviews: Dates to be confirmed