Executive Secretary

Role overview

We are looking for an Executive Secretary to provide senior-level administrative support to executives and management, ensuring day-to-day operations run smoothly and confidential matters are handled with care.

What you will do

• Support executives and senior leaders with high-level administrative coordination.
• Maintain busy calendars, schedule meetings and appointments, and arrange business travel.
• Draft, refine, and manage correspondence, reports, presentations, and meeting notes.
• Act as a communication bridge among internal teams, clients, consultants, and contractors.
• Keep sensitive files, records, and documentation organized and confidential.
• Track action items and follow up to help ensure tasks are completed on time.
• Manage phone calls, emails, and office visitors in a professional manner.
• Assist with project documentation and executive-level reporting.
• Help coordinate meetings, conferences, and company events.
• Carry out additional administrative tasks as assigned by management.

Requirements

• Bachelor’s degree in Business Administration or a related discipline is preferred.
• At least 3–5 years of experience as an Executive Secretary, ideally within construction or engineering.
• Strong English communication skills, both written and spoken; Arabic is a plus.
• Good command of Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook.
• Well-developed organizational, multitasking, and time-management abilities.
• Ability to manage confidential information with discretion and professionalism.
• Background in document control and office administration is considered an advantage.

Additional information

This is a full-time, onsite position based in Riyadh, Saudi Arabia.