Executive Personal Assistant

Role overview

This is an exceptional opening for an experienced Executive Personal Assistant to support the Founder of a highly regarded architecture practice with an international reputation. The position sits at the centre of a global organisation and involves close partnership with a major creative leader, while liaising with the Director of Group Operations, the Head of Group Communications, and teams across studios in Berlin, Milan, Shanghai, and Santiago de Compostela.

The role is based in London and requires working from the office five days a week. It calls for someone who can handle international communications, coordinate across several time zones, and provide dependable, highly organised support to a Founder with a heavy travel schedule. A strong benefits package is also offered, alongside the chance to become a trusted part of a collaborative international environment.

Responsibilities

• Run a demanding international calendar, arranging meetings across different time zones and keeping priorities well organised.
• Handle communications with colleagues, stakeholders, and teams across offices around the world.
• Compile meeting briefs, reference notes, and important updates to help decision-making run smoothly.
• Arrange all aspects of overseas travel, including flights, accommodation, ground transport, visas, and supporting documents.
• Manage emails, correspondence, and sensitive information with a high degree of confidentiality.
• Plan commitments and schedules well in advance, often several months ahead.
• Partner with senior stakeholders to keep cross-functional coordination running seamlessly.
• Assist with event organisation, invitations, bookings, and social calendar planning.
• Track RSVPs and stay aware of important industry events and engagements.
• Provide occasional assistance with personal correspondence and private commitments.

Requirements

• Background as a Personal Assistant, Executive Assistant, or in a comparable support role, ideally in an international, creative, or professional services setting.
• Multiple years of experience supporting senior leaders in a demanding and complex environment.
• Availability to work onsite in the office five days each week.
• Experience managing global communication and coordinating work across time zones.
• Excellent planning ability, with strong control over competing priorities and the foresight to anticipate needs.
• High attention to detail, sound discretion, and confidence dealing with confidential matters.
• Clear and concise communication skills, with the ability to build reliable working relationships.
• A proactive mindset, good judgement, and comfort working within established processes.
• Adaptability, composure under pressure, and the ability to respond to shifting priorities.

Additional information

This role is described as a rare opportunity to work for the Founder of a globally recognised architecture practice. The employer highlights a prestigious setting, close access to a highly influential creative leader, and the chance to contribute within a collaborative, internationally connected organisation.

The successful candidate will support international offices and global operations while helping maintain an efficient and responsive executive support function.