Executive Assistant

About the Role

Embark on a career journey with HSBC where your potential is valued and opportunities abound, whether you aspire to reach senior levels or explore new career directions. We are currently inviting applications for the position of Executive Assistant to support senior Strategy roles. This position demands a high degree of expertise, professionalism, and discretion given the scope and sensitivity of tasks involved.

As part of your duties, you will engage in diverse responsibilities including active participation in meetings, oversight of small projects, and autonomous decision-making.

Responsibilities

• Oversee comprehensive administrative functions such as managing diaries and schedules, travel arrangements, workflow coordination, HR administrative updates (including HR Desktop changes), holiday planning, usage of Fusion system, and maintaining the Gifts & Entertainment Register.
• Deliver attentive, in-person secretarial assistance ensuring stakeholders are briefed and supported promptly using preferred systems.
• Maintain readiness to offer immediate and effective support in a dynamic, fast-moving environment with shifting priorities.
• Create and coordinate high-quality documentation including PowerPoint presentations, meeting agendas, and communication materials for colleagues.
• Arrange and manage high-level internal and external meetings and engagements.
• Regularly confirm weekly priorities with key stakeholders and flexibly adjust plans according to evolving requirements.
• Collaborate closely with wider team members to remain updated on vital information and critical developments.
• Take ownership of organizing meetings and managing complex diaries, adeptly rescheduling to accommodate changing demands.

Requirements

• Demonstrated experience as an Executive Assistant is essential.
• Exceptional organizational abilities with skill in managing complex schedules and proactively handling travel arrangements.
• Strong interpersonal skills with comfort in building relationships and effective partnership with senior leaders and other Executive Assistants.
• Excellent verbal and written communication skills, capable of engaging professionally and consistently across key stakeholders.
• Clear and concise communicator with meticulous attention to detail.
• Resilience under pressure, able to meet tight deadlines in a fast-paced work setting.
• Capability to juggle multiple tasks and priorities, adjusting seamlessly to changing demands.
• Proficiency in Microsoft 365 suite (Teams, Outlook, Word, PowerPoint, Excel) and experience facilitating virtual meetings, particularly via Zoom.

Additional Information

The role is based in London, England, and may require occasional adjustments to working hours to accommodate different time zones. UK travel may be required as part of the position.

HSBC is committed to fostering an inclusive workplace that values diverse perspectives across all backgrounds including gender, ethnicity, disability, religion, sexual orientation, socio-economic status, and age. As a Disability Confident Leader, HSBC offers interviews to disabled individuals or neurodivergent candidates meeting minimum criteria and supports reasonable accommodations throughout the recruitment process.

If accommodations are needed during recruitment, please contact the recruitment helpdesk directly via email.

Benefits

• Professional development programs tailored for UK employees to enhance career growth.
• Competitive compensation accompanied by a comprehensive benefits package.
• Private healthcare coverage provided for UK-based employees.
• Enhanced maternity and adoption pay with additional support upon return to work.
• A contributory pension scheme featuring a substantial employer contribution.