Executive Assistant

About Pace-O-Matic

For 25 years, Pace-O-Matic, Inc. has stood at the forefront of creating, manufacturing, and licensing skill-based games. Emphasizing innovation, integrity, and empowerment, our offerings entertain players while helping small businesses and nonprofits generate sustainable income. Headquartered in Duluth, GA, we prioritize responsible gaming practices, aim to elevate industry standards, and contribute positively to communities.

Role Summary

The Executive Assistant provides comprehensive, high-level administrative support directly to the President and/or CEO of Pace-O-Matic. This position involves managing schedules, communications, travel arrangements, meetings, and everyday administrative duties. The role requires a candidate who is exceptionally organized, proactive, attentive to details, and capable of managing confidential information with utmost discretion. Occasional travel requiring overnight stays is part of this job.

Primary Responsibilities

• Act as the main liaison for the President/CEO, managing communications and contacts.
• Organize and maintain calendars, appointments, and meetings efficiently.
• Coordinate travel plans and lodging accommodations.
• Compile and prepare reports as requested.
• Document meeting minutes accurately and distribute them timely.
• Maintain precise records and organized files.
• Support both internal and external communication processes.
• Assist in special projects and various administrative tasks.
• Handle confidential information with professionalism and discretion.
• Perform additional duties as assigned.

Required Qualifications

• Minimum of a high school diploma; a bachelor's degree in business administration or related fields is preferred.
• Relevant experience in similar administrative roles.
• Proficient with Microsoft Office suite including Word, Excel, and PowerPoint.

Desired Skills and Qualities

• Ability to work autonomously with minimal supervision while effectively prioritizing tasks and meeting deadlines.
• Good judgment to distinguish priorities and make sound decisions.
• Strong commitment to excellence and consistent high-quality performance.
• Excellent communication skills, comfortable interacting professionally at all organizational levels.
• Capability to handle sensitive information with high integrity and discretion.
• Service-oriented mindset focused on building and maintaining effective relationships for the President/CEO.
• Resourceful thinker with a proactive approach and urgency.
• Highly organized with strong multitasking abilities.
• Ability to manage stress effectively in a fast-paced environment.
• Strong problem-solving skills.