Executive Assistant

About The Role and Organisation

The Christie NHS Foundation Trust in Manchester is seeking an Executive Assistant to join their Trust Administration division. This full-time position involves working 37.5 hours per week from Monday to Friday, with a blend of in-office and remote work—up to two days working from home depending on business needs. Working hours are typically from 8:30 am to 5 pm to support the office rota. The Christie is a prestigious cancer center, treating over 60,000 patients annually and delivering world-class cancer care and research.

Key Responsibilities

• Provide detailed administrative and secretarial assistance to Executive Directors.
• Handle complex diary management, coordinating appointments and scheduling meetings.
• Organize meeting logistics including agendas, documentation, and follow-ups.
• Serve as the primary point of contact for professional and efficient handling of inquiries.
• Draft, prepare, and manage confidential correspondence, reports, and documents.
• Arrange travel and accommodation consistent with Trust policies.
• Maintain databases, accurate records, and administrative systems.
• Support management of Electronic Staff Record (ESR) processes and book meeting rooms.
• Develop and maintain effective relationships with internal and external stakeholders.
• Uphold strict confidentiality and security of sensitive information.
• Assist with projects and initiatives within the Trust Administration team.
• Identify and implement improvements to increase administrative efficiency.
• Contribute to delivering a responsive, high-quality service to Executive Directors.

Candidate Profile

• Exceptional organizational and time management capabilities.
• Excellent communication and interpersonal skills.
• Proactive and adaptable work approach.
• Strong ability to prioritize competing demands and meet deadlines.
• High discretion and confidentiality standards.
• Attention to detail and accuracy.
• Customer-oriented attitude with professional demeanor.
• Confidence in interacting with senior leadership and external partners.
• Proficient in Microsoft Office and other IT applications.
• Committed to continuous improvement and operational efficiency.
• Capable of maintaining composure under pressure.

About The Christie NHS Foundation Trust

The Christie is one of Europe's leading cancer centers, serving Greater Manchester, Cheshire, and beyond with specialized radiotherapy, chemotherapy, surgery, diagnostic, and support services. It operates one of the largest radiotherapy departments worldwide and runs a major clinical trial unit hosting over 300 studies annually. Manchester’s cancer research, largely conducted onsite, is nationally recognized as the best in the UK.

Additional Information

For further information or informal inquiries, prospective applicants can contact Paulette Eckersley, Service Manager, via email or telephone.