Executive Assistant

About the Company

Everlywell is a pioneering digital health firm combining advanced AI technology with expert analysis to provide personalized and actionable health insights. Having delivered nearly 1 billion individualized health assessments over the past decade, it supports the health journeys of 60 million people and collaborates with hundreds of enterprise partners. In 2025, Everlywell became the leading at-home testing company in the U.S., with approximately 1 in 94 adults using their tests. Leveraging AI and scalable solutions, Everlywell aims to remove barriers in healthcare, improve care accessibility, and create a more connected, intelligent, responsive, and personalized healthcare system.

Role Overview

We are seeking an Executive Assistant dedicated to supporting senior leadership, primarily the Chief Financial Officer (CFO) and the Chief Commercial Officer (CCO). This role requires a proactive, creative professional with excellent communication, organizational capabilities, and strong attention to detail who thrives in a fast-paced and mission-oriented environment. The ideal candidate can independently manage projects from start to finish, handle confidential matters discreetly, multitask effectively, and adapt to change gracefully.

Key Responsibilities

• Provide primary administrative support to the CFO (70% focus) and the CCO (10% focus).
• Manage busy calendars, coordinate complex meetings, prepare confidential correspondences, and arrange comprehensive travel plans including flights, accommodations, and local transport.
• Prioritize tasks and projects, ensuring deadlines are met and follow-ups are executed.
• Serve as a communication liaison between executives and internal departments to foster trust and credibility.
• Maintain executives’ email inbox organization and draft communications on their behalf.
• Prepare presentations, manage tracking systems, and handle confidential records as required.
• Organize office functions such as meeting planning, food orders, supply monitoring, and conference room arrangements.
• Oversee accounts receivable and payable processes — manage expense reports, liaise with partners on payments, and verify invoices prior to submission.
• Contribute to fostering a welcoming and dynamic workplace culture within Everly Health’s Austin office.
• Coordinate with the executive assistant team to ensure continuous provision of snacks and supplies for employees.
• Exhibit passion for improving processes, project management, and time efficiency.

Candidate Qualifications

• Bachelor's degree or at least five years of experience supporting C-Level or Senior VP-level executives in a fast-paced corporate setting.
• Strong proficiency in Microsoft Office and Google Suite applications.
• Preferred experience with tools such as Expensify, Bill.com, and familiarity with Apple hardware like MacBook Pro.
• Tech-savvy with a capacity to learn new software rapidly.
• Innovative problem-solver with the ability to optimize administrative processes.
• Excellent written and verbal communication skills paired with strong interpersonal abilities.
• High level of discretion in handling confidential materials.
• Demonstrated ability to multi-manage executives’ schedules effectively.
• Well-honed planning, time management, and project organizational skills.
• Team-oriented mindset capable of collaborating within a compact, high-functioning administrative team.
• Event planning expertise is a plus, including vendor management, location coordination, and on-site meeting support.

Additional Information

Security Notice: Everlywell does not request payments or banking details during recruitment. Official communications will be from verified email domains (@everlywell.com or @everlyhealth.com).