Executive Assistant

Company Overview

Luxe Supply Co. is a reputable wholesaler specializing in pre-owned luxury goods, known for nearly a decade for providing authentic high-end designer products. The company operates globally and focuses on sourcing and distributing luxury items for both retailers and consumers. Currently, Luxe Supply is expanding its Host Services division, which is their live-streaming platform to assist sellers in managing live sales, including inventory sales and live operation management.

Position Summary

The Executive Assistant role offers comprehensive administrative and operational support to the CEO, COO, and senior leadership team. Serving as a critical liaison within the executive office, the role demands excellent anticipation of needs, the management of competing priorities, and meticulous follow-up across departments. Responsibilities include overseeing outstanding deliverables, coordinating schedules, and preparing materials for leadership. Candidates for this position must exhibit strong organizational skills, a proactive approach, and an ability to delegate appropriately. Adaptability, thriving amid ambiguity, and maintaining high follow-through standards are essential.

Requirements

• The candidate must be willing to work in Stamford, Connecticut or New York, New York.
• Bachelor's degree is required, preferably with coursework or experience in business administration, communications, or related fields.
• Minimum of three years’ experience in an executive assistant, chief of staff, or senior administrative role supporting C-suite or senior leadership.
• Exceptional attention to detail with advanced organizational and time management abilities.
• Capability to quickly learn and absorb new information, tools, and processes in a dynamic environment.
• Proficiency in Google Workspace and Microsoft Office; familiarity with project management tools such as Asana, Monday.com, Notion is a plus.
• Strong written and verbal communication skills, adept at professional interaction across all organizational levels.
• Experience in assigning and tracking tasks across teams, ensuring follow-up on pending items, and escalating issues to leadership when necessary.
• Upholds a high level of discretion and professionalism when managing sensitive information.

Employment Details

This opportunity is a full-time position with no part-time options available.

Benefits

Eligible full-time employees receive a competitive benefits package, including health insurance, dental coverage, 401(k) retirement plans, among other benefits.