Executive Assistant

Company Overview

PodPony supports thought leaders in reaching their audiences by handling the full content creation workflow from concept development to production and distribution. The company works with a range of formats, including podcasts, video series, webinars, blogs, and other digital media. By taking care of the operational and technical side of content creation, PodPony allows clients to stay focused on their expertise and message. The team partners closely with creative professionals and innovators in a fast-moving, media-centered environment.

Role Summary

PodPony is hiring a full-time Executive Assistant for an on-site position in the Omaha Metropolitan Area. The role is centered on providing senior-level administrative and organizational support to the executive team. Key areas include calendar oversight, meeting scheduling, travel coordination, and preparing presentations and meeting documents.

Key Responsibilities

In this role, you will manage correspondence, sort and prioritize incoming requests, maintain records and files, and assist with communication between executives and internal or external stakeholders. You will also handle event and client meeting logistics, contribute to special projects, and support efforts to improve and streamline operational processes connected to PodPony’s content work.

Required Qualifications

Candidates should bring strong executive administrative and executive support experience, including scheduling, calendar coordination, and prioritizing tasks. Solid administrative skills such as document handling, record maintenance, and office organization are also needed. The position calls for excellent written and verbal communication, strong attention to detail, and the ability to stay organized and manage time well in a busy environment. Comfort using digital productivity tools such as Microsoft Office or Google Workspace is important, and familiarity with project management tools is an added advantage. Experience supporting leadership is preferred, and exposure to media, marketing, or creative environments is beneficial. An associate or bachelor’s degree in Business, Communications, or a similar field, or equivalent hands-on experience, is required.

Additional Information

This is a full-time, on-site role.