Document Controller

About Mott MacDonald

Mott MacDonald is a global consultancy in engineering, management, and development dedicated to impactful projects shaping the future. With a workforce exceeding 20,000 experts across more than 50 countries, the company champions innovation and high standards in a changing global industry. As an employee-owned entity, it fosters a respectful, safe, and empowering environment supported by the right tools and community.

Business Unit Overview

The Global Delivery Services Centre (GDSC) at Mott MacDonald is focused on improving project delivery worldwide. GDSC teams work across technical and digital areas, adhering to international design standards, providing high-quality contributions from project inception to completion with global collaboration opportunities.

Role Purpose

The Document Controller is responsible for managing the lifecycle of project documents for major international projects. This includes accurate processing, controlling, quality verification, and distribution of documentation to ensure integrity, compliance, and effective communication aligned with client and project guidelines.

Key Responsibilities

• Issue project documentation to partners and internal teams using ProjectWise, following established naming conventions, workflows, and distribution lists.
• Manage incoming and outgoing documents, verifying correct status, revisions, and appropriate approvals.
• Support teams by updating documents to Work In Progress (WIP) status as needed.
• Perform thorough quality assurance checks on all project outputs to conform to formatting guides, standards, templates, and metadata requirements.
• Ensure all documents comply with contractual, procedural, and audit standards before distribution.
• Handle review comments efficiently within ProjectWise, circulate to relevant teams, and monitor completion.
• Maintain rigorous version control during review processes to avoid circulation of outdated or inaccurate information.
• Serve as the liaison for document control inquiries between internal and external project teams.
• Facilitate timely and precise documentation sharing with stakeholders to support clear communication.
• Keep detailed records including document registers and issuance logs.
• Assist in audit preparations and reporting by providing document status updates and necessary evidence.

Qualifications and Experience

• Bachelor's degree in any field outside of engineering.
• Prior experience as a Document Controller on large-scale infrastructure or construction projects.
• Familiarity with ProjectWise software.
• Experience with Electronic Document Management Systems (EDMS) and document workflow processes.
• Strong attention to detail and excellent organizational capabilities.

Preferred Skills

• Experience on significant global infrastructure projects.
• Ability to operate within multiple team environments managing EDMS workflows.
• Knowledge of document lifecycle management and quality assurance procedures.

Personal Attributes

• Detail-focused and methodical in approach.
• Capable of working under pressure and managing concurrent deadlines effectively.
• Exceptional communication skills paired with a cooperative mindset.
• Proactive attitude with problem-solving capabilities.

Systems and Tools

• ProjectWise EDMS platform.
• Business Collaborator (BC).
• Microsoft Outlook and the Microsoft Office Suite.

Additional Information

Mott MacDonald endorses flexible working arrangements and welcomes discussions on career flexibility during interviews. Benefits include agile working, critical illness and compassionate leave, paternity leave, group term life and medical insurance, career mobility, global employment prospects, and collaborative knowledge sharing.

Employment Conditions

Applicants must possess valid Right to Work documents in India such as Passport, Voter ID, or Birth Certificate, which will be verified during recruitment.

Locations

This role is based in Noida, Uttar Pradesh, with options in Mumbai, Maharashtra and Bengaluru, Karnataka, India.

Contract Details

This is a full-time permanent position within the Administration discipline.