Document Controller

About Echelon Data Centres

Echelon Data Centres is a global developer of data centre infrastructure that delivers large-scale assets to meet the escalating global demand for data and computing power, with a commitment to sustainability and environmental responsibility.

Role Overview

This position is focused on managing the operational documentation lifecycle, ensuring compliance evidence is properly maintained, and overseeing the SharePoint repository to uphold documentation integrity, regulatory compliance, and operational readiness across data centre and energy centre facilities.

Key Duties and Responsibilities

• Oversee controlled documentation types such as SOPs, EOPs, MOPs, and policies, ensuring metadata, version control, and approvals adhere to established standards.
• Maintain master document copies in SharePoint, properly archiving outdated versions.
• Manage SharePoint repository structure, permissions, metadata schemas, and maintain file hygiene.
• Perform regular audits to identify and address outdated, duplicate, or unclassified files.
• Provide training to teams on proper document usage and governance compliance.
• Maintain compliance evidence in line with ISO 27001, ISO 45001, and other statutory regulatory requirements.
• Assist in audit preparation by assembling organized evidence packages.
• Monitor corrective actions and stay informed on regulatory changes.
• Collaborate effectively with Operations, Engineering, EHS, IT, and external vendors to support facility preparedness and coordinate documentation for OA/ORA programmes.
• Communicate documentation standards across teams to ensure consistency.
• Generate monthly reports detailing documentation accuracy, compliance status, and repository hygiene, supporting audit and readiness program metrics.

Required Qualifications and Experience

• Bachelor’s degree in business administration, compliance, information technology, or a comparable discipline.
• Three to five years’ experience in document control, governance, compliance, or related areas; prior experience within critical infrastructure or data centres is advantageous.

Desired Certifications and Technical Expertise

• Preferably holds certifications such as ISO auditor, ITIL, or SharePoint governance.
• Proficient in advanced SharePoint administration.
• Well-versed in document control methodologies and ISO compliance frameworks.
• Exceptional analytical and organizational capabilities.

Personal Characteristics

• Meticulous attention to detail with a structured and methodical approach.
• Strong communication skills and ability to engage with stakeholders collaboratively.
• Self-motivated with a drive to enhance governance maturity continuously.

Benefits

• Competitive remuneration and benefits package.
• Opportunities for career growth and professional development.
• Chance to influence and shape governance standards within expanding data centre environments.

Additional Information

All recruitment processes are managed internally; unsolicited contact or resumes from agencies not authorized by the company will not be entertained. The organisation values inclusivity and provides equal opportunities regardless of background. Reasonable accommodations during the hiring process can be requested directly through the People and Culture Team.