Assistant to General Manager, Regional Headquarters (RHQ) - Saudi Arabia

About the Employer

Creative Artists Agency (CAA) is a prominent global entertainment and sports agency known for its exceptional client service and collaborative culture. CAA Sports, a division of CAA, represents over 3,000 elite athletes and sports personalities worldwide, spanning multiple disciplines including baseball, football, hockey, basketball, and soccer. Beyond athlete representation, the agency expands into areas such as entertainment, licensing, endorsements, philanthropy, publishing, video games, media rights, sponsorship sales, brand consulting, venue development, strategic advisory, and executive search. CAA Sports has received numerous prestigious awards for its excellence in talent management and corporate consulting.

Role Overview

We are seeking a highly organized and motivated Assistant to support the General Manager of the Regional Headquarters (RHQ) in Saudi Arabia. This position demands a detail-oriented, personable individual capable of managing multiple priorities while operating discreetly within a high-profile, VIP environment. The successful candidate will facilitate administrative duties including managing complex schedules, booking meetings and travel, and supporting projects that contribute to the success of the RHQ.

Key Responsibilities

• Prepare and adjust presentations, proposals, and pitch decks as instructed.
• Attend meetings to take notes and distribute minutes as required.
• Follow up on outstanding tasks and oversee projects when delegated.
• Manage complex calendars across various time zones and adapt to schedule changes promptly.
• Organize meeting and conference calls, ensuring timely reminders and preparation material.
• Provide clear travel options, arrange all travel logistics, and manage expense reports.
• Coordinate communication and collaboration with internal teams, clients, business guests, and brand executives.
• Occasionally assist regional department heads as needed.

Qualifications and Requirements

• Exceptional organizational and time management capabilities with a keen eye for detail.
• Professional demeanor with a proactive and solution-focused approach.
• Ability to handle multiple concurrent tasks and prioritize effectively in a busy environment.
• Proficiency in Microsoft Office software, including Word, PowerPoint, and Excel.
• Comfortable working both independently and as part of a team in a fast-paced setting.
• Excellent verbal and written communication skills.
• Strong ethical standards with experience maintaining confidentiality.
• Experience and confidence working in VIP and high-profile contexts.