Assistant Producer

About The Memoir Agency

The Memoir Agency creates immersive events nationwide that bring significance to locations and moments, designing captivating experiences that inspire awe and foster meaningful connections. From major live events to fully immersive installations, they transform narratives into memorable realities while staying true to clients' objectives through creative and purposeful storytelling.

The company culture is anchored in core values focused on imagination, health, persistence, collaboration, and empathy.

Key Responsibilities

• Act as the primary operational leader onsite during events when the Executive Producer is absent.
• Manage seamless delivery of events, concerts, and experiential activations, ensuring coordination among departments, vendors, venue staff, and staffing teams.
• Closely monitor event progression, predict and resolve potential operational issues proactively.
• Maintain strict adherence to timelines and event standards across all areas of operation.
• Handle logistics including staffing schedules, supply management, radio communications, credential distribution, and on-site staff movements.
• Collaborate effectively with department heads, providing calm and solution-focused leadership throughout live event operations.
• Coordinate cross-functional communication, serving as the central point of contact connecting event managers, venue personnel, vendors, and leadership.
• Manage vendor and venue relationships, ensuring their compliance with operational requirements and event quality standards.
• Support staffing processes: recruitment coordination, onboarding, training implementation focused on operational procedures, guest interaction, brand representation, and safety protocols.
• Drive staffing readiness through pre-event communications and preparation initiatives, continually refining staffing plans and training materials.

Candidate Requirements

• A minimum of 3 to 5 years’ experience in live event, festival, experiential, or venue operations.
• Demonstrated ability leading onsite event operations teams and managing cross-functional coordination.
• Exceptional leadership, communication, and multitasking capabilities.
• Proven success managing numerous operational priorities simultaneously and solving problems under live-event pressures.
• Experience liaising and working effectively with vendors, venues, and operational partners.
• Capability to thrive in fast-paced, high-pressure environments.
• Availability for flexible scheduling, including nights, weekends, and holidays as required.

Work Environment & Schedule

• This is a seasonal full-time position, beginning approximately September 1 and ending around January 31, with possible extension to a permanent role.
• During events, work is onsite and may include previewing and post-event activities; pre-production work may be completed remotely or in the office.
• Schedule demands include evenings, weekends, and extended hours for installations, rehearsals, event days, and teardown.
• Work locations include venue sites, outdoor settings, and active production or construction environments.

Compensation and Benefits

• Starting pay rate is $25 per hour, commensurate with experience.
• Join a nationally growing company offering opportunities to contribute to innovative, large-scale immersive experiences with a collaborative and entrepreneurial spirit.