Accounting Coordinator

Job Summary

The Accounting Coordinator is responsible for handling the processing, tracking, maintenance, and reporting of accounts payable and receivable, credit and collections, expense reports, project payments, and related financial transactions. These responsibilities must be executed timely and in compliance with project, corporate, and regulatory standards. The role involves communication and collaboration with senior management in accounting, procurement, finance teams, vendors, sponsors, project teams, regulatory entities, and other departments to address inquiries, resolve discrepancies, and fulfill ad hoc financial information requests. The coordinator will also assist with transaction entries, system testing, and produce ad hoc reports as required.

Transactional Processes

• Prepare, review, and submit financial documents including invoices, payments, purchase orders, overdue notices, corporate expenses, project pass-throughs, and draws, ensuring accuracy and adherence to corporate and regulatory procedures.
• Investigate and resolve payment or billing discrepancies raised by internal staff, project teams, sites, sponsors, or external vendors.

Project Finance Duties

• Oversee and manage payments and recoverable expenses related to project sites, including preparation of payments, logging activities, and reporting site activity.
• Provide prompt responses to payment inquiries from project sites, sponsors, and teams.
• Compile and distribute regulatory reports such as Sunshine reports, as well as departmental or project-specific reports on request.

Finance Support

• Handle general financial inquiries and support via journal entries and account reconciliations for accounts receivable and payable under supervision.
• Assist with more complex reconciliations, including those involving the general ledger.
• Participate in financial system testing and provide training to internal users on system usage and financial processes.
• Manage user profiles and maintain user access permissions within accounting systems.
• Serve as a functional backup during absences of other Accounting Coordinators.

Projects and Process Improvement

• Contribute to special projects including process testing and documentation.
• Identify process improvement opportunities and communicate these to finance leadership.
• Execute process enhancements as assigned.

Qualifications

• Applicants should hold at least a one to two-year post-secondary certification relevant to accounting or possess one to three years of related work experience supplemented by ongoing training.
• Accounting specialization is preferred.
• Essential skills include strong self-motivation, effective communication, attention to detail, and a collaborative mindset focused on delivering results and fostering teamwork.
• Commitment to continuous learning and personal development is expected.

Additional Information

• Accommodations for applicants with disabilities are available upon request.

Use of Artificial Intelligence

The hiring process may be supported by AI-powered tools for tasks such as reviewing applications and resume analysis. These tools assist the recruitment team without replacing human decision-making. Final hiring decisions remain the responsibility of human evaluators. Contact the company for more details about data handling.

Compensation

This position offers a bonus as part of the remuneration package.