Senior Executive Assistant / Associate Executive - NUHCS (1-Year Contract)

About National University Hospital (NUH)

NUH is Singapore's premier university hospital with a history tracing back to 1905, closely affiliated with the NUS Yong Loo Lin School of Medicine. The hospital uniquely integrates tertiary clinical care with academic teaching and research, making it a center of medical innovation and knowledge advancement.

Role Purpose and Department

Reporting to the Deputy Executive Director of NUHCS, this role supports the research administration team by independently managing government and industry funded health research grants. The incumbent ensures accurate and timely claims, financial oversight, compliance adherence, and liaison with Principal Investigators and relevant stakeholders.

Key Responsibilities

• Manage healthcare research grant portfolios autonomously, including preparing and submitting claims in compliance with funding agency rules (e.g. NMRC, MOH).
• Plan and monitor grant claim schedules across multiple projects, verifying accuracy before PI endorsement.
• Review financial expenditure against budgets, identify discrepancies, assess compliance, and advise on budget corrections to PIs.
• Collaborate with PIs, research coordinators, and internal departments such as Finance, HR, and Procurement to address grant-related concerns; escalate complex matters to management.
• Maintain comprehensive grant documentation including registers, claim trackers, and compliance checklists; assist in audits and prepare financial data for reports.
• Perform additional duties supporting the operational needs of the department or organization as assigned.

Candidate Requirements

• Diploma qualifications in healthcare administration, life sciences, business or finance, accounting, or related disciplines.
• Prior experience with government-funded healthcare research grants is preferred.
• Detail-oriented with strong analytical capabilities.
• Excellent communication and stakeholder management skills.
• Proficiency in Microsoft Excel and financial or grant management systems.
• Capability to operate independently within a regulated research environment.

Work Environment and Benefits

Joining NUH means becoming part of an energetic and supportive team focused on collaboration, knowledge exchange, and compassionate care. Careers in healthcare at NUH offer profound personal satisfaction and professional growth opportunities, enriched by the ever-evolving medical landscape.

Working here provides meaningful experiences, making an enduring difference for patients and fostering continuous learning in a dynamic healthcare setting.