Senior Executive Assistant

Role overview

This is a part-time remote Executive Assistant position with a U.S.-based agency. The role is open only to candidates located in the United States. The agency works with organized, dependable, and proactive assistants who can provide both administrative and operational support while building professional, trust-based client relationships.

As a Client Advocate, you will help clients save time, keep work moving smoothly, and improve business operations by staying ahead of needs, handling priorities carefully, and taking on more responsibility as you grow in the role.

Core responsibilities

• Keep schedules, priorities, projects, and logistics tightly organized and accurate.
• Complete assigned administrative and operational tasks with strong attention to detail and consistent follow-through.
• Handle client communications clearly, professionally, and concisely.
• Identify needs in advance, solve problems early, and take initiative without waiting for direction.
• Stay calm and effective when priorities shift or pressure increases.
• Use sound judgment and analytical thinking to make practical decisions.
• Protect all client information with strict confidentiality.

Professional competencies

• Work with warmth, respect, and professionalism in all interactions.
• Show honesty, accountability, and reliability at all times.
• Collaborate effectively with teammates and contribute to a positive environment.
• Approach work with curiosity, openness, and a willingness to learn.
• Bring a client-first mindset, energy, and a thoughtful, empathetic approach.
• Maintain self-awareness, grace, and consideration for how your actions affect others.
• Notice details and act carefully with a strong sense of thoughtfulness.

Qualifications

• Must be based in the United States.
• At least 5 years of experience as an Executive Assistant or in Operations.
• Minimum 3 years of experience working remotely.
• Available Monday through Friday during business hours in your local time zone.
• Able to commit at least 20 hours per week, or 4 hours per day.
• Willing to stay in the role for at least 1 year.
• Strong command of Google Workspace and Microsoft 365.
• Experience using multiple project management tools.
• Ability to manage daily work by priority.
• Excellent written and spoken communication skills.
• Home office setup should include a Mac or PC with webcam, along with reliable devices such as a phone and stable Wi-Fi.
• Bachelor’s degree is preferred.

Success metrics

Performance in this role is expected to include precise calendar handling, timely meeting preparation, fast email triage, accurate communication, recurring process improvements, error-free administrative execution, on-time delivery of client work, and strong coordination with stakeholders and teams. The role also emphasizes proactive issue spotting, initiative, and regular relationship check-ins with clients and teammates.

Work schedule and engagement details

Working hours are arranged around client needs. The agency operates in Monday-to-Friday hourly blocks of 5 hours. For example, a 5-hour weekly commitment equals 1 hour per day, a 10-hour weekly commitment equals 2 hours per day, and so on. You will share the weekly hours you want to work, and the agency will try to match you with that amount of work.

Benefits and compensation

• Flexible schedule.
• Fully virtual work environment.
• Boutique agency setting.
• Access to a pipeline of pre-screened clients.
• Invoices and contracts are handled and negotiated on your behalf.
• Pay rate of $30 per hour.

Terms and conditions

All information learned or shared during the engagement is proprietary and confidential. The selected contractor must sign an agreement confirming compliance with the agency guidebook, including rules on client confidentiality, agency confidentiality, exclusivity of services, and general expectations for working as an independent contractor (1099).