Remote Executive Assistant

About Zirtual

Zirtual is dedicated to providing a balanced work-life environment by offering highly skilled remote assistants to support both personal and professional needs of clients. Our Executive Assistants deliver efficient, proactive, and top-quality assistance that exceeds client expectations.

Role Overview

The Executive Assistant acts as a crucial team member serving as the main contact for assigned clients. Although this role is independent, Account Supervisors provide guidance and support regarding client relationships and quality assurance. The position focuses on aiding busy professionals by managing schedules, communications, and daily operations to optimize workflows and ensure accurate and timely task completion.

Assistants are expected to be accessible during agreed business hours, with no requirement for 24/7 availability. Responsibilities include sending weekly usage summaries, responding to communications within two hours, maintaining comprehensive client records, and adhering to Zirtual’s operational best practices. The role demands excellent organizational skills, a strong eye for detail, and capability to juggle multiple priorities in a dynamic setting.

Key Responsibilities

• Oversee and coordinate complex calendars and appointments across various time zones, proactively resolving any conflicts.
• Manage email inboxes by drafting and responding to messages, prioritizing communications, and acting as liaison with clients and contacts.
• Prepare reports, presentations, data entry, file management, and assist with project coordination and tracking tasks.
• Arrange travel logistics including flights, lodging, and transportation; create detailed itineraries and handle travel modifications.
• Support daily business operations, conduct research, compile data, and identify opportunities to enhance processes and efficiency.

Qualifications and Skills

• Associate’s or Bachelor’s degree in Business Administration or related discipline, or equivalent experience.
• 2–4+ years’ experience as an Executive or Administrative Assistant, preferably supporting multiple executives or clients.
• Typing proficiency of at least 50 words per minute with accuracy.
• Strong organizational and time management capabilities.
• Outstanding written and verbal communication skills.
• Meticulous attention to detail and accuracy.
• Ability to multitask and meet deadlines for multiple clients.
• Independent worker with a proactive, resourceful, and problem-solving approach.
• Bilingual ability (English with French and/or Spanish) is advantageous.
• Experience working with executives, entrepreneurs, or small business owners is preferred.

Technical Proficiencies

• Google Workspace and Microsoft Office suites.
• Calendar management tools such as Google Calendar and Outlook.
• Project management and CRM platforms like Asana, Trello, ClickUp, Zoho, Salesforce.
• Communication applications including Slack, Zoom, and Teams.

Work Requirements

• Reliable computer, high-speed internet, and phone access.
• Maintain professionalism and confidentiality.
• Availability during business hours Monday through Friday (PST or EST), with specific client agreements as applicable.

Compensation

This position is for an independent contractor with earnings based on a percentage of client monthly service plans. Average monthly income typically ranges from $1,500 to $3,800, depending on client portfolio.

Important Notice: Protect Against Recruitment Scams

Zirtual prioritizes candidate security and has observed an increase in fraudulent recruitment efforts. Beware of impersonators requesting payments or personal financial details. Note the following safeguards:

• Zirtual hiring never requires any form of payment or sensitive financial information.
• Job applicants are not required to purchase equipment.
• Legitimate communications originate only from an @zirtual.com email address.
• If messages appear suspicious or contain unusual requests, do not respond and verify sender authenticity.
• Report suspected fraud immediately to support@zirtual.com to assist in preserving recruitment integrity and candidate security.