Project Administrator

About Hanley Energy

Hanley Energy is a globally acclaimed innovator specializing in energy management, critical power, and data center control solutions serving diverse business sectors. Based in Stamullen, County Meath, Ireland, with additional sites in Kingscourt, County Cavan and Dundalk, County Louth, the company also operates offices across the US, Sweden, Australia, South Africa, and Germany. Hanley Energy brings extensive expertise in supplying, designing, installing, and supporting advanced energy monitoring and management systems and critical infrastructure solutions for both Irish and international clients.

Position Overview

The Project Administrator role supports the project management team by delivering essential administrative and operational assistance throughout project lifecycles. Acting as a pivotal coordinator among project managers, team members, and stakeholders, this position ensures streamlined and efficient project operations across EMEA and APAC regions through a proactive and detail-focused approach.

Key Responsibilities

• Maintain comprehensive project documentation including schedules, budgets, risk registers, progress reports, quality plans, and issue logs.
• Organize and schedule project-related meetings such as kick-offs and progress reviews, preparing structured agendas and accurate minutes.
• Assist project managers in drafting and overseeing project plans, scopes of work, and resource management.
• Serve as the central communication contact among internal teams, suppliers, subcontractors, and clients regarding project matters.
• Support preparation and administration of procurement and invoicing processes linked to projects.
• Track project milestones and generate consistent status updates for stakeholders.
• Manage project management systems and tools to maintain data accuracy and accessibility.
• Identify and escalate potential issues or conflicts to project managers promptly, aiding quick resolution.
• Facilitate compilation of project close-out reports, ensuring all project deliverables are thoroughly documented and archived.
• Contribute to PMO process improvements by offering feedback and adopting best practices.
• Provide general administrative support to the PMO and other departments as required.

Candidate Requirements

• Experience in project administration, coordination, or a similar supporting role is highly advantageous.
• Familiarity with project management software such as MS Project, Asana, Jira, or equivalent platforms.
• Exceptional organizational and multitasking abilities with close attention to detail.
• Strong verbal and written communication skills enabling productive interpersonal relationships.
• Proficiency with IT tools including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Innovative, adaptable, and able to work independently as well as collaboratively.
• Academic qualifications or certifications in project management, business administration, or related disciplines preferred.
• Ability to manage confidential information professionally and discreetly.
• Flexibility to travel occasionally for project-related duties or training.

Preferred Additional Skills

• Knowledge of electrical power systems, control systems, or data center operations.
• Understanding of procurement and financial tracking processes.
• Experience working with multinational or cross-regional projects.

Employee Benefits

• Competitive salary paired with strong career advancement opportunities.
• Access to company healthcare and pension schemes.
• Life insurance covering death in service.
• Employee Assistance and Wellbeing programmes.
• Opportunities for academic support and structured internal training.
• Membership of the Hanley Energy Affinity Scheme.
• Complimentary parking at all facilities.
• Hybrid working arrangements where applicable.