Operations & Project Executive

About the Company

Insidesource Asia is an expanding workplace and project solutions business that works with multinational organisations across the Asia-Pacific region. The company collaborates with corporate real estate, workplace, and project teams to deliver office, furniture, and workplace rollout projects in multiple markets.

Role Overview

The Operations & Project Executive for APAC Projects & Procurement will support regional sales, purchasing, and project delivery work across Asia-Pacific. The role involves coordinating with clients, suppliers, and internal teams to help ensure efficient project execution and consistently high service standards.

Key Responsibilities

• Assist with preparing quotations, proposals, presentations, and supporting documents for sales activities.
• Coordinate pricing requests with suppliers and help manage client communication.
• Keep sales and project records accurate and up to date.
• Support RFQ processing, purchase orders, and supplier follow-ups.
• Monitor order progress, delivery timelines, and supplier lead times.
• Maintain vendor pricing details and procurement-related documentation.
• Help plan project schedules, track documentation, and monitor progress.
• Work with clients, suppliers, installers, and internal stakeholders to keep projects moving smoothly.
• Support invoice handling, reporting, and day-to-day operational administration.
• Uphold the company values of Team First, Client Led, Change Makers, and Experience Focused.
• Take part in all-company meetings and regional town halls.
• Support a workplace culture grounded in diversity, equity, and inclusion.

Requirements

• A diploma or degree in Business Administration, Operations, Supply Chain, Project Management, or a closely related field.
• 2 to 3 years of experience in operations coordination, procurement, project administration, or sales support.
• Strong organisational ability and a careful eye for detail.
• Good stakeholder management and communication skills.
• Comfortable using Microsoft Excel, PowerPoint, Word, and Outlook.
• Strong written and verbal English skills for communication with clients and suppliers across APAC.

Additional Information

This is a full-time, onsite position based in Singapore.