Office Support Staff

Job Overview

The Office Support Staff role is centered around managing logistics and dispatch operations to meet daily targets efficiently. This includes handling inbound and outbound logistics, customs procedures, documentation, and coordination among various internal and external stakeholders to ensure seamless movement of goods.

Key Responsibilities

• Plan and oversee dispatch schedules in alignment with operational goals.
• Manage all inbound and outbound logistics workflows for timely shipments.
• Ensure compliance with import/export regulations and SAIF Zone standards through customs clearance processes.
• Prepare and verify essential shipping and financial documents such as invoices, delivery challans, shipping papers, customs documentation, and goods received notes.
• Keep accurate and current records within the SAP ERP system related to inventory, dispatch, and logistics transactions.
• Collaborate with production teams, warehouse, transporters, freight forwarders, and third-party logistics to maintain smooth processes.
• Monitor shipment status, delivery performance, and resolve any logistics challenges swiftly.
• Ensure prompt unloading of received materials and assist in inventory reconciliation.
• Implement cost-effective transportation solutions by optimizing routing.
• Maintain detailed dispatch records and provide necessary information for billing and financial accounting.
• Generate daily, weekly, and monthly Management Information System (MIS) and logistics Key Performance Indicator (KPI) reports.
• Assist with internal and external audits concerning shipping compliance, transportation safety, and inventory control.
• Maintain databases for transporters and vendors, assessing their service quality.
• Identify and suggest enhancements for process efficiency and automation within logistics and reporting functions.

Additional Information

This is an executive-level full-time position based in Sharjah, United Arab Emirates, within the advertising services sector. The company provides a platform connecting job seekers and employers, emphasizing secure and legitimate recruitment practices. Applicants are advised to verify employer credentials independently and avoid sharing sensitive personal or financial information.

Disclaimer

The company operates as a job portal and does not endorse any requests for payments. Candidates are encouraged to report any suspicious activities via designated channels.