Office Admin

Role overview

Sanctuary by Esto Care FZ is looking for a well-organised and initiative-taking Office Admin to support its UAE operations. This role is focused on keeping day-to-day office activity running efficiently, maintaining smooth administrative processes, and assisting with HR as well as visa-related coordination.

Key responsibilities

• Oversee routine office administration and keep daily operations running smoothly.
• Manage incoming and outgoing correspondence, including emails, calls, and document handling.
• Organise meetings, keep calendars up to date, and arrange appointments.
• Maintain filing structures, records, and internal databases.
• Track office supplies and liaise with vendors when replenishment or support is needed.
• Draft reports, letters, and other internal paperwork.
• Support employee onboarding and general HR administration.
• Coordinate UAE staff visa processing, renewals, cancellations, and related follow-ups.
• Assist the finance and HR departments with administrative tasks.
• Help ensure internal processes remain aligned with company policies and UAE regulations.

Requirements

• A Bachelor’s degree or Diploma in Business Administration or a closely related discipline.
• At least 2 years of office administration experience within the UAE.
• Hands-on experience with UAE visa processing and PRO support work is required.
• Working knowledge of UAE labour and immigration procedures is a strong advantage.
• Good English communication skills; Arabic language ability is an added advantage.
• Comfortable using Microsoft Office tools such as Word, Excel, and Outlook.
• Strong ability to organise tasks, manage multiple priorities, and work across different duties.
• Careful attention to detail and a professional approach to work.

Additional information

This is a full-time, on-site role based in Dubai, United Arab Emirates. The source did not mention any salary, perks, number of openings, or application deadline.