Marketing & Events Coordinator

The Opportunity

This role sits at the intersection of event promotion, speaker relationships, and conference coordination. The position supports Noria’s conference portfolio by helping identify, engage, and champion speakers while also contributing to marketing plans that keep each event moving forward proactively.

You will work closely with the Project Manager, who oversees speaker recruitment and program development, and act as a relationship-focused contact for speakers throughout their journey. Rather than a purely desk-based content job, this position centers on communication, storytelling, and building trust with people who help make the conferences successful.

Along with speaker engagement, the role calls for forward-thinking marketing support. Noria runs a growing global conference calendar, and the team is looking for someone who can help shape campaign ideas, strengthen outreach, and contribute to planning rather than only carrying out existing instructions.

This is a visible opportunity for someone who wants to grow in events and marketing while supporting an expanding conference business.

Events Covered

• Machinery Lubrication Conference & Exhibition
• Reliable Plant Conference & Exhibition
• Reliable Plant Europe
• Noria’s Lubrication Training Events

Key Responsibilities

• Act as a dependable and friendly contact for speakers from first outreach through post-event follow-up.
• Assist with speaker sourcing by researching potential presenters, helping draft outreach, and building relationships that lead to confirmed sessions.
• Gather speaker bios, headshots, and related materials while also identifying the story and angle that will resonate with attendees.
• Turn speaker expertise into promotional content that creates interest before the event begins.
• Help speakers feel ready, supported, and welcomed during the event experience.
• Work with the marketing team to create and improve marketing plans for conferences on the global calendar.
• Spot timing risks, suggest improvements, and contribute ideas that help the team plan ahead instead of reacting late.
• Share ideas for new ways to reach and engage attendees and speaker audiences.
• Write and send outreach emails and campaigns for speaker recruitment, attendee registration, and audience engagement.
• Create social media content that highlights speakers and builds anticipation for upcoming events.
• Maintain the social media schedule and help keep campaigns on track across platforms.
• Coordinate with internal and external design partners by preparing briefs and checking final deliverables for quality.
• Serve as a connection point between marketing, design, and speaker-facing teams to keep work aligned.
• Support event-day logistics such as signage and speaker materials so the people side of the conference runs smoothly.

Requirements

• At least 2 years of experience in marketing, events, communications, or another related people-facing role.
• A bachelor’s degree in Marketing, Communications, Event Management, or a related discipline, or equivalent professional experience.
• Strong relationship-building ability and comfort speaking with people, understanding their stories, and helping them feel appreciated.
• Excellent writing skills with the flexibility to produce both warm outreach messages and concise, engaging social copy.
• Ability to manage many speaker conversations and deliverables at once, including outreach, onboarding, and logistics across three concurrent events.
• Must be based in or near Tulsa, Oklahoma, and able to commute to the office every day.
• Experience handling speaker or talent recruitment and management is an added advantage.
• Comfort using tools such as PowerPoint, Canva, or Adobe Premiere Pro is preferred.
• Familiarity with CRM tools like HubSpot is preferred.

What We Offer

• A people-centered role that blends marketing, events, and storytelling.
• Occasional domestic travel for conferences.
• A collaborative team with a mission-driven culture and fast growth.
• Room to contribute fresh ideas to an evolving conference strategy.
• Career growth opportunities within a globally recognized organization.
• Comprehensive health coverage, including vision and dental.
• Pet insurance.
• Life insurance.
• 401(k) matching.

Employment Terms

Employment with Noria is at-will. The company is an Equal Opportunity Employer and provides reasonable accommodations in line with the Americans with Disabilities Act.