Junior Administrative Assistant

About Us

New York Admissions is a specialized educational consulting firm situated in Midtown Manhattan. We focus on assisting families throughout the private school admissions journey with expert guidance and care.

Role Overview

We are looking for a Junior Administrative Assistant who is highly organized and attentive to detail to support our daily operational activities. This position suits individuals who excel in dynamic, fast-paced settings, enjoy maintaining order, and take pride in streamlining administrative procedures. The role entails close collaboration with senior staff to uphold accuracy, efficiency, and consistency in all tasks.

Key Responsibilities

• Deliver direct administrative assistance to the Relationship Manager and management team.
• Handle high volumes of phone and email communication effectively and professionally.
• Maintain and update customer relationship management (CRM) records with precision and thoroughness.
• Perform meticulous data entry, ensuring correctness and uniformity.
• Assist in scheduling, calendar management, and coordinating internal communications.
• Organize internal documentation, files, and onboarding materials.
• Contribute to smooth daily office operations and workflow management.
• Input, revise, and audit client and program information within internal systems.
• Maintain alignment and accuracy of records across multiple platforms.
• Detect and rectify data inconsistencies with a sharp eye for detail.
• Help preserve CRM data quality and organization across different projects.

Candidate Profile

• Exceptionally organized with strong attention to detail.
• Excellent written and verbal communication skills, exhibiting clarity and polish.
• Comfortable managing frequent professional phone interactions.
• Reliable with the ability to perform repetitive tasks accurately and consistently.
• Proactive and able to independently complete assigned duties.
• Calm under pressure and capable of prioritizing tasks in a fast-moving environment.
• Team player open to providing support wherever required.

Preferred Qualifications

• Between 2 to 4 or more years of experience in administrative assistance, office coordination, or related areas.
• Familiarity with CRM platforms such as Airtable, Salesforce, or HubSpot.
• Proficiency in Google Workspace applications.
• Experience in client-facing or high-energy environments is advantageous.

Compensation & Work Schedule

• Salary ranges from $50,000 to $60,000 annually, based on experience.
• Work hours are Monday to Friday, 10:00 AM to 6:00 PM.
• Availability for occasional evenings or weekends during peak admission periods (August through February) is required.
• One Saturday shift during the fall season is mandatory.