Human Resources Administrator - UPMC Kilkenny

Overview

UPMC Ireland is seeking a dedicated Human Resources Administrator to join their team at the MacDonagh Office in Kilkenny. This permanent role focuses on delivering centralized HR administrative support across multiple sites, ensuring operations within the HR department run smoothly and efficiently. As a key HR team member, you will be responsible for tasks that enhance the employee experience, including recruitment support, onboarding, maintaining employee records, managing absence documentation, and ensuring compliance with audit standards.

Key Responsibilities

• Maintain and regularly update accurate employee records.
• Prepare employment contracts for newly hired staff.
• Manage necessary checks including Garda Vetting, background, credential, reference checks, and work permit applications as needed.
• Coordinate employee induction scheduling.
• Serve as the initial contact point for HR-related queries, referring complex issues to HR Business Partners.
• Ensure employee files are complete, legally compliant, and audit-ready.
• Generate reports from HRIS such as data on starters, leavers, sick leave, and current staffing numbers.
• Track and document changes in terms and conditions, keeping HRIS and time & attendance systems updated accurately.
• Maintain organized filing systems continuously.
• Represent HR in cross-departmental meetings when required.
• Assist with data consolidation for audits and accreditation purposes.
• Support payroll processes by verifying relevant records as necessary.
• Help coordinate employee recognition programs and initiatives.
• Manage training records hospital-wide to ensure mandatory training compliance and proper documentation in personnel files.
• Perform additional HR tasks as assigned.

Required Qualifications & Experience

• A minimum of two years’ experience in a busy HR environment.
• Relevant HR qualification, with CIPD accreditation completed or in progress.
• Proficiency in IT applications such as Microsoft Word, Teams, Outlook, and PowerPoint, with ability to visually and creatively present data.
• Strong organizational skills paired with a proactive growth mindset.
• High standards of integrity and confidentiality in all job duties.
• Excellent communication and interpersonal skills, capable of thriving in a fast-paced workplace.
• Meticulous attention to detail and the capability to work independently.

Additional Information

This job description serves as a general framework of responsibilities and may be amended over time to correspond with the evolving needs of UPMC and the role. UPMC is proud to be an equal opportunity employer committed to fostering a diverse and inclusive workplace.

Employee Benefits and Culture

• Comprehensive paid maternity and paternity leave for new parents.
• Competitive pension scheme.
• Company-funded life insurance benefit amounting to three times the employee’s salary.
• Critical illness coverage available for employees under 66 years old.
• Annual performance recognition through the ACES program to reward contributions aligned with UPMC’s mission.
• Enhanced annual leave entitlement, up to 27 days.
• Flexible working options to support work-life balance and personal commitments.
• Employee development opportunities with access to ongoing learning and career progression pathways.

About UPMC

UPMC is a leading global academic medical center headquartered in Pittsburgh and affiliated with the University of Pittsburgh's health sciences schools. Through its international division, UPMC operates hospitals and clinics worldwide, including several facilities in Ireland, offering advanced specialty care. Since 2006, UPMC has delivered high-quality healthcare in Ireland’s South East region, with multiple hospital and outpatient locations. The Kilkenny office also hosts UPMC's Global Technology Operation Centre.