Grant and Events Coordinator

About HATCH

HATCH is a nonprofit organization focused on addressing hunger in the US by connecting animal protein producers directly with hunger relief agencies. Their approach integrates nutrition security, agriculture, food access, logistics, public-private partnerships, and measurable community impact. The organization is expanding rapidly to enhance protein availability for families nationwide.

Position Overview

The Grant and Events Coordinator will manage daily activities related to HATCH's grant programs and associated events. This role ensures organized grant activity management, timely documentation, deadline tracking, and event coordination, reporting to the Chief of Staff. The ideal candidate is methodical, detail-focused, deadline-oriented, and effective at collaborating with internal teams and external partners, facilitating smooth grant processes and mission advancement.

Key Responsibilities

• Maintain and update grant trackers, calendars, action item logs, contact lists, and documentation files.
• Monitor deadlines, deliverables, responsibilities, risks, and follow-ups for federally funded grants.
• Coordinate inputs from various departments including Operations, Finance, Marketing, Programs, and leadership.
• Prepare agendas, meeting notes, action points, and follow-up summaries.
• Support organization and management of grant-related files, reports, budgets, partner documentation, and evaluations.
• Identify missing information, unclear ownership, or risks, and communicate these proactively to the Chief of Staff.
• Collect program updates, partner details, evaluations, financial documents, and materials needed for grant reports.
• Assist in assembling draft reports for review by leadership.
• Ensure well-maintained documentation to support reporting accuracy, funder trust, and audit readiness.
• Coordinate with Finance to secure and store necessary backup paperwork.
• Assist with planning and execution of partner meetings, convenings, site visits, funder events, and related activities.
• Manage event timelines, vendor and invitee lists, schedules, registration information, and logistics trackers.
• Oversee event details such as venue, catering, room setup, audiovisual needs, materials, signage, transportation, and on-site support.
• Collaborate with Marketing and Communications teams on invitations, branded content, talking points, and post-event communications.
• Document event outcomes, attendance, follow-ups, and capture necessary records for grants and stakeholders.
• Coordinate meetings and follow-ups with nonprofit partners, food banks, community groups, vendors, funders, and internal teams.
• Track partner obligations, unresolved questions, documentation requirements, and next steps.
• Prepare background materials and agendas to support partner discussions.
• Maintain professional, clear, and consistent communication with all stakeholders.

Required Qualifications

• 2 to 4 years’ experience in nonprofit operations, grant administration, event or program coordination, or similar roles.
• Proven ability managing trackers, calendars, documentation systems, meeting records, and follow-ups.
• Exceptional attention to detail and capability to juggle multiple deadlines simultaneously.
• Strong verbal and written communication skills.
• Experience organizing meetings, events, vendor and partner coordination.
• Comfort handling confidential or sensitive information.

Required Skills

• Experience supporting federal or government-funded grants and nonprofit compliance reporting.
• Background in event logistics, community partner convenings, donor or funder meetings.
• Exposure to food access, nutrition security, agriculture, public health, nonprofit operations, or community impact work preferred.
• Familiarity with Microsoft 365, Teams, SharePoint, Excel, Power BI, Salesforce, QuickBooks, Bill.com, or comparable tools.

Preferred Attributes

• Highly organized with ability to meet deadlines consistently.
• Strong ownership and thoroughness in managing details.
• Skilled at maintaining detailed trackers, timelines, and documentation.
• Proactively communicates risks or lack of information.
• Calm and efficient in high-pressure, multi-tasking environments.
• Service-oriented and professional when interacting with stakeholders.
• Capable of organizing ambiguous or rapidly evolving work.
• Aligned with and motivated by mission-driven work supporting families and communities.

Compensation and Benefits

The salary range for this role is $48000 to $52000 per year, depending on experience. Compensation is finalized based on individual skills and alignment with job duties. Benefits include health, dental, and vision insurance; paid time off and holidays; retirement options; and opportunities for professional growth.

Equal Opportunity Statement

HATCH strives to build a diverse team reflective of its community and partners and encourages applicants from varied backgrounds and perspectives to apply.