Fleet Administrator

Role Overview

ABM UK is seeking a diligent and proactive Fleet Administrator to join their team based in Chesterfield (S44 5HS) with a flexible hybrid/office arrangement as needed. This full-time position operates Monday to Friday for 37.5 hours weekly and offers a competitive salary. The successful candidate will support the efficient, compliant, and cost-effective management of ABM's vehicle fleet, working under the Fleet Manager to assist drivers, managers, suppliers, and external partners.

Key Responsibilities

• Maintain comprehensive and accurate records of vehicles, drivers, and allocations within fleet management databases.
• Keep all fleet-related trackers, spreadsheets, and systems current and precise at all times.
• Oversee fuel card utilization and monitor the fleet-related inbox communications.
• Manage compliance through driver license verification and administrative checks.
• Handle accounts related to congestion charges, tolls, parking fees, and other fleet expenses.
• Process Penalty Charge Notices (PCNs) and manage notices of intended prosecution.
• Track mileage logs and compile detailed fleet reports.
• Assist with telematics and vehicle tracking system support.
• Organize vehicle collections, deliveries, and transfers.
• Coordinate temporary vehicle hires and replacements as needed.
• Maintain communication with fleet management providers and external suppliers.
• Support the handling of vehicle insurance claims and accident management procedures.
• Raise purchase orders and process associated goods receipt notes.
• Contribute to FORS accreditation processes and overall fleet compliance activities.

Qualifications and Experience

• Previous hands-on experience administering fleet operations.
• Familiarity with commercial vehicle types and fleet operational procedures.
• Excellent organizational capabilities coupled with strong communication skills.
• Attention to detail with proven ability to meet deadlines effectively.
• Proficiency in Microsoft Office suite, particularly Excel for data management.
• Experience using fleet management software systems.
• Desirable: FORS Practitioner certification and knowledge of FORS standards.
• Experience in supporting insurance claims and managing accident-related issues.

Benefits

• Access to 24/7 UK-based GP consultations for both employees and their immediate family from home.
• Support services encompassing mental health and life event counseling.
• Wellness initiatives including a Get Fit Programme and cycle to work scheme.
• Financial and legal advisory support.
• Exclusive access to Perks at Work employee app featuring discounts, gift cards, cashback offers, and more.
• Comprehensive assistance resources covering family, health, finances, and workplace support with online chat and telephone crisis services.

Additional Information

ABM UK is a leading integrated facilities services provider dedicated to delivering innovative solutions across diverse sectors. Committed to diversity and inclusion, ABM values equal opportunity employment regardless of age, disability, gender identity, marital status, pregnancy, race, religion, or belief. They are proud members of the Armed Forces Covenant Employer Recognition Scheme.