Finance and Procurement Administrative Assistant - 6 Month Contract

About Huda Beauty

Founded in 2013 by Huda Kattan, Huda Beauty is a globally recognized beauty brand committed to empowering individuals to define and enjoy their personal aesthetics. The company places a strong emphasis on business excellence and kindness, while pursuing innovation driven by purpose rather than profit.

Role Overview

The Finance and Procurement Administrative Assistant will provide essential support to the finance and procurement departments, ensuring the smooth and efficient handling of daily financial operations and procurement processes. This position plays a critical role in maintaining financial controls, overseeing office expenditure, and supporting travel and vendor management activities for the company. The contract tenure for this role is fixed at six months.

Key Responsibilities

• Oversee daily finance activities focusing on cash management and supervision of office cash and corporate credit cards.
• Respond promptly to financial requests and requirements from the executive team.
• Manage and process authorization for financial documents ensuring timely approvals by designated signatories.
• Organize and maintain meticulous digital filing of financial records in SharePoint.
• Maintain accurate petty cash and credit card logs, reconcile statements, process reimbursement for employee credit card use, and administer cheque issuance.
• Monitor and manage telephone bills and related expenses while ensuring adherence to company policies.
• Create and update vendor profiles with due diligence on verification prior to setup or modification.
• Support expense claim processing, office bill reconciliations, invoice handling, and credit card payments.
• Conduct quarterly purchase order (PO) training sessions company-wide and serve as the primary contact for PO inquiries.
• Collaborate with various teams to manage travel expenditures and support compliance and audit procedures.
• Assist procurement efforts by negotiating hotel discounts, supporting contract discussions, and coordinating with HR to manage employee deductions.

Candidate Requirements

• Exceptional verbal and written communication capabilities.
• Strong multitasking skills with the ability to juggle multiple projects simultaneously.
• Excellent organizational and time management proficiencies.
• High attention to detail and accuracy in financial documentation and processes.
• Capable of working autonomously as well as collaboratively within teams.
• Project management experience and agility in adapting to evolving priorities.
• Dynamic personality with a cooperative team attitude.
• Advanced problem-solving and analytical skills.
• Strong interpersonal skills and a customer-focused mindset.
• Bachelor's degree in Finance, Accounting, Business Administration, or related discipline.
• Minimum two years’ experience in finance, procurement administration, or related functions.

Benefits

• Monthly 'Self Love Days' offered at company’s discretion.
• Premium medical, dental, and vision insurance coverage including dependents.
• Monthly personal coaching sessions with the in-house Success Coach.
• Employee discounts on Huda Beauty products.
• Quarterly product gifting opportunities.

Additional Information

Huda Beauty is dedicated to fostering a diverse, inclusive, and discrimination-free work environment. We welcome candidates of all races, colors, backgrounds, sexes, identities, orientations, ages, and abilities. Reasonable accommodations are available throughout the hiring process upon request.