Facilities and Security Coordinator

About Mondiale VGL

Mondiale VGL is a leading global logistics company with over 40 years of experience and a presence in 19 markets worldwide. We connect people, places, and opportunities through seamless freight movement and supply chain solutions including sea and air freight, customs clearance, wharf transport, and warehousing. With a diverse team of more than 1,500 professionals, our foundation rests on reliability, innovation, and care that enables us to support growth across New Zealand, Australia, Asia, Europe, and the USA.

Role Overview

We are seeking a proactive and detail-oriented Facilities & Sustainability Manager responsible for managing our facilities and security operations across New Zealand. This role involves ensuring that our buildings and equipment comply with safety standards, are well-maintained, and support the dynamic nature of a freight business.

Key Responsibilities

• Manage coordination of contractors for ongoing maintenance, repairs, and upgrades of facilities and Manual Handling Equipment (MHE) nationwide.
• Organize inductions for contractors working on-site.
• Oversee facility maintenance activities and communicate effectively with landlords and external contractors.
• Manage building renovations, upgrades, and both interior and exterior maintenance.
• Keep all Mondiale VGL New Zealand sites compliant with Warrant of Fitness requirements.
• Plan, procure, and coordinate the acquisition or optimal use of furniture and facilitate office interior design improvements.
• Handle office management and procurement ensuring budget adherence while seeking cost-efficient solutions for supplies and incidental expenses.
• Maintain the integrity and functionality of security systems and locations.
• Issue and deactivate security cards for team members timely and maintain an up-to-date response plan for after-hours security events.
• Review and investigate security exception reports, escalating incidents as necessary to management.
• Evaluate the adequacy of security equipment such as cameras and develop upgrade plans as needed.
• Recommend enhancements to security measures to senior leadership.

Qualifications and Experience

• At least 3 years of relevant experience combining freight industry knowledge with facilities or sustainability management.
• Exceptional attention to detail with an organized, proactive problem-solving approach.
• Strong interpersonal skills to effectively engage contractors, landlords, and senior leaders.
• Proficiency in Microsoft Office applications and NZQA certification; post-secondary qualifications highly desirable.
• High level of integrity, discretion, and sound judgment especially under pressure.

Additional Information

You will be part of a collaborative, hands-on team prioritizing safety and continuous improvement. We encourage initiative and value teams who care deeply about the wellbeing of operational staff. At Mondiale VGL, diversity and inclusion are fundamental pillars, and we strive to create an environment where all employees feel respected, supported, and empowered to succeed. Our global footprint enhances our strength as a team reflecting the diverse communities and customers we serve.