Executive Assistant

About NVision Quantum Technologies

NVision Quantum Technologies is pioneering advancements in quantum technology by utilizing organic molecules to innovate across fields such as metabolic imaging and drug discovery. Based in Ulm, Germany, and supported by prominent investors from the US and Europe, NVision is expanding globally with a multi-disciplinary team representing over 30 nationalities. Their POLARIS product enhances standard MRI capabilities to enable real-time metabolic imaging, aiming to transform disease detection and treatment in collaboration with leading academic and clinical institutions worldwide.

Role Overview

We are seeking a dedicated Executive Assistant (m/f/d) to become a crucial member of our Business Services Team. This role supports senior leadership and occasionally the Business Services Team, ensuring smooth and efficient operational workflows.

Key Responsibilities

• Manage complex executive calendars, schedule meetings across different time zones, prioritize appointments, and handle scheduling conflicts proactively.
• Arrange comprehensive travel plans including flights, accommodation, transportation, and itineraries, ensuring cost-efficiency and alignment with business priorities while accommodating last-minute adjustments.
• Oversee expense reporting and reimbursement processes, ensuring accuracy and timely submissions.
• Deliver administrative support to senior management.
• Organize team gatherings, external visits, and workshop sessions effectively.
• Contribute to special projects and initiatives by aiding coordination and execution.
• Provide administrative assistance to the broader Business Services team when required.

Candidate Profile

• Educational background in a relevant field; Bachelor's degree in business administration, communications, or related area preferred.
• At least 5 years of demonstrated experience working as an Executive or Personal Assistant.
• Proficiency in MS Office and/or Google Workspace applications.
• Excellent oral and written communication skills in German and English.
• Meticulous attention to detail with the ability to meet deadlines consistently.
• Strong organizational skills and effective time management, capable of prioritizing multiple tasks.
• A proactive and independent approach to anticipate needs and provide solutions.
• Flexible and adaptable to changing demands and capable of managing several responsibilities simultaneously.

Employment Benefits

• Competitive salary package including base pay and stock options.
• Opportunity to work in a fast-growing, cutting-edge startup environment.
• Work on impactful products aimed at improving cancer understanding and treatment.
• Join a diverse international team comprised of over 30 nationalities.
• Supportive workplace culture emphasizing open communication and collaboration.
• Work at advanced facilities on-site with options for remote work.
• Permanent employment contract with 30 days of vacation.
• Flexible working hours accommodating work-life balance.
• Annual health budget through Allianz bKV and access to EGYM Wellpass.
• Relocation assistance for qualified candidates.