Executive Assistant

About Vadella

Vadella is a rapidly expanding group specialized in compliance services across various domains including water, fire safety, air quality, electrical, hazardous materials, and health & safety. The Group supports multiple specialist companies, each maintaining its unique expertise and identity. Supported by sustained investment, Vadella is committed to innovation, employee development, and growth, welcoming proactive contributions from its team.

Role Overview

The Executive Assistant will play a crucial role in supporting the CEO and Executive Board with efficient administrative assistance while operating discreetly in a fast-paced environment. This hybrid role requires presence in the London office with some travel, making it vital to anticipate needs and maintain smooth leadership operations.

Key Responsibilities

• Provide daily administrative support to the CEO and Executive Board members.
• Manage intricate diaries including scheduling meetings, arranging travel and accommodation, and coordinating across multiple time zones.
• Handle inbox management, prioritize communications and ensure prompt responses.
• Prepare meeting agendas, presentations, and decks in advance of events.
• Monitor and drive completion of meeting action items.
• Manage and process CEO expenses efficiently.
• Oversee the Colleague of the Week nomination system ensuring smooth and regular execution.
• Coordinate the Ideas Inbox by organizing and tracking incoming submissions.
• Plan and execute various internal and external events such as monthly operational meetings and one-on-one sessions.
• Arrange field visits for the Senior Leadership Team by scheduling meetings and locations.
• Manage and coordinate induction processes for central team members.
• Anticipate logistical challenges and risks, implementing preventive solutions proactively.
• Serve as a trusted partner to senior leadership, enabling focus on high-priority initiatives.
• Build and maintain strong working relationships across the organization, acting as the CEO’s point of insight.

Candidate Requirements

• Demonstrated experience as an Executive Assistant or senior Personal Assistant.
• Highly organized with excellent attention to detail.
• Capable of managing multiple priorities effectively in a dynamic setting.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office suite and presentation software.
• Professional demeanor with the ability to handle confidential information confidently.
• Proactive problem-solver with a solutions-focused approach.

Benefits and Perks

• 25 days annual leave plus bank holidays.
• Reimbursement for travel expenses.
• Pension scheme with 3% employer contribution and 5% employee contribution via People’s Pension.
• Life Assurance coverage of four times annual salary.
• Access from day one to Perkbox benefits including retail discounts, wellbeing tools, and peer recognition.