Executive Assistant to the CEO

About Langdock

Langdock is redefining workplace productivity by integrating leading AI models into a unified, secure platform accessible across entire organizations. Used daily by over 6,000 companies ranging from innovative startups to major European enterprises, the platform empowers employees to draft strategies, analyze documents, and automate processes to enhance creativity and efficiency.

Role Overview

We seek a dedicated full-time Executive Assistant to support our Co-CEOs, Lennard and Judith, at our Berlin office. This role demands excellent organizational skills, calmness under pressure, and a proactive approach within a dynamic, entrepreneurial environment.

Key Responsibilities

• Manage the CEO's operating rhythm including calendar oversight, email filtering, meeting preparation, and follow-up to ensure smooth leadership workflows, such as weekly meetings, board preparations, and offsites.
• Organize and coordinate complex international travel arrangements from end to end.
• Handle the CEO's speaking engagements pipeline, including managing invitations, selecting opportunities, preparing briefing materials, and overseeing logistical details.
• Serve as a reliable liaison for key external relationships, including customers, partners, and investors, proactively tracking and maintaining important touchpoints.
• Anticipate potential issues before they arise and establish systems and processes to optimize the CEO's focus on strategic decisions over logistical tasks.
• Oversee expense management and financial administration, and occasionally provide personal assistant duties as required.
• Collaborate closely with the CEO office team, including Chief of Staff and CEO Office Manager, to support operational processes, performance tracking, and strategic initiatives.

Ideal Candidate Profile

• Demonstrated experience supporting a CEO or equivalent executive in a high-demand setting, eager to grow within a rapidly evolving company.
• Comfortable working in a fast-paced, ambiguous environment, with a preference for shaping processes rather than following established ones.
• Mission-driven mindset, passionate about advancing AI adoption in European businesses and committed to impactful work beyond job titles.
• Possesses a calm demeanor that instills order in chaotic situations and helps maintain organizational continuity.
• Exercises sound judgment, discerning priorities and knowing when to act or provide space.
• Shows empathy towards colleagues, holding them accountable with kindness and understanding underlying contexts.
• Exhibits strong ownership, proactively identifying and resolving problems independently.
• Excellent communication skills, capable of drafting critical correspondence and navigating difficult conversations tactfully.
• Highly trustworthy given access to sensitive information and direct work with the CEO.

Work Environment and Culture

The team works together onsite at Langdock's Berlin office, fostering fast problem-solving through in-person collaboration. Days begin at 8:30 AM, with communal meals and an emphasis on physical well-being as an integral part of work-life balance. The atmosphere is focused and intense, yet calm and respectful.

Compensation and Process

Salary levels are transparent, linked to role scope and responsibilities rather than negotiation or years of experience, and all positions include equity options. The hiring process typically completes within two weeks.

Additional Details

The successful candidate will join a motivated team improving how European companies utilize AI with a long-term career perspective rather than short-term gains.