Executive Assistant to Chief Financial Officer

About RioCan

With over three decades of growth driven by an entrepreneurial and strategic vision, RioCan stands as one of Canada's premier real estate investment trusts, focusing on retail and mixed-use properties that foster vibrant community spaces for shopping, living, working, and recreation. Recognized nationally for its corporate culture, sustainability, diversity, and as a top employer in the Greater Toronto area, RioCan values its employees as its greatest asset, promoting an inclusive environment that encourages continuous development and authentic connection.

Position Summary

Reporting directly to the Chief Financial Officer (CFO), the Executive Assistant will provide comprehensive senior-level support to the CFO and key finance leaders including the VP of Investor Relations and the VP of FP&A and Treasury. Candidates with creativity and adaptability suited to a dynamic setting, meticulous attention to detail, strong organizational proficiency, excellent judgment in complex situations, and capacity to juggle multiple demands are highly preferred. The role demands a professional demeanor when interacting with high-level internal and external stakeholders.

Key Responsibilities

• Managing complex calendars and scheduling for the CFO and other finance executives.
• Anticipating and preparing for the needs of the CFO, senior executives, and the broader finance function.
• Organizing and coordinating events and meetings including internal functions, external engagements, and offsite sessions.
• Arranging travel plans and managing expense reports for the CFO and senior leaders.
• Assisting in the creation and compilation of reports and presentations for meetings with executives, investors, and the Board of Directors.
• Handling sensitive information with utmost confidentiality and discretion.
• Representing RioCan and the CFO’s office with superior communication, follow-through, prioritization, and judgment.
• Performing additional duties as assigned.

Candidate Qualifications

• A minimum of five years progressive administrative experience, including supporting senior executives in a fast-paced, high-volume environment.
• Educational credentials such as a Bachelor's Degree, college diploma, or certification in Executive Office Administration are assets.
• Advanced skills in Microsoft Outlook, Word, and PowerPoint.
• Excellent time management, organization, and prioritization capabilities.
• Strong verbal and written communication skills with a business-oriented approach and meticulous proofing abilities.
• A team player attitude combined with proactive initiative and sound decision-making.
• Exceptional discretion with confidential information.
• Creative problem-solving skills paired with urgency and sound judgment in prioritizing tasks.

Salary & Benefits

The role offers an annual salary range between 88000 and 108000 CAD, reflecting the candidate’s experience and expertise. In addition to base pay, the position is eligible for a company bonus program and a comprehensive benefits package including health and dental coverage starting from day one, wellness and lifestyle spending accounts, virtual healthcare, and employee assistance programs.

Other benefits comprise a robust retirement savings plan with employer matching contributions, pension options, an employee unit purchase plan, flexible working hours, extra-long weekends with designated company holidays, and half days before summer long weekends.

Professional development support includes continuing education reimbursements, mentoring, leadership programs, online learning, and cross-functional training. Additional perks include paid time off, parental leave top-ups, employee discounts, referral bonuses, and opportunities to participate in community and social events.

Commitment to Diversity and Inclusion

RioCan is dedicated to fostering a diverse and inclusive workplace where all employees feel valued and empowered. The company actively encourages applications from diverse backgrounds and is prepared to provide accommodations throughout the hiring process for candidates with disabilities.

Use of AI in Hiring

Artificial intelligence tools may be employed during candidate application review and resume analysis to identify inconsistencies or verification signals. These tools support the recruitment team but do not replace human decision-making, with all final employment decisions made by human evaluators.