Executive Assistant to CEO

About Microsol

Microsol is an innovative early-stage pharmaceutical startup specializing in respiratory drug delivery. The company pioneers advances in formulation and characterisation of inhaled and nasal drug products, utilizing cutting-edge aerosol characterization and computational pharmaceutics modelling to optimize formulation properties for enhanced drug efficacy. Microsol embraces diversity and is committed to fostering an inclusive work environment, encouraging applications from underrepresented minority groups including Black African and Black Caribbean individuals.

Role Overview

As the Executive Assistant to the CEO, you will offer comprehensive administrative, operational, and strategic support within a dynamic startup environment focused on engineering and scientific challenges. This role demands strong organization and methodical work ethic, with growth potential towards an Operations Manager position.

Primary Responsibilities

• Manage the CEO’s calendar by scheduling and prioritizing meetings, appointments, and events, proactively resolving conflicts and ensuring readiness.
• Serve as the CEO’s initial point of contact by managing calls, emails, and correspondence, drafting replies, and overseeing the inbox.
• Coordinate both domestic and international travel arrangements, including preparing detailed itineraries and handling last-minute changes.
• Organize logistics for board meetings and client events, prepare relevant agendas and briefing materials, and take comprehensive minutes.
• Draft, edit, format, and proofread reports, proposals, and presentations using PowerPoint and other tools.
• Utilize productivity platforms such as Microsoft Office, Google Workspace, ClickUp, and HubSpot to maintain organized filing systems, databases, and CRMs.
• Develop trusted relationships with colleagues, clients, and external partners, representing the CEO professionally and managing confidential issues discreetly.
• Help maintain the CEO’s work-life balance by handling personal administrative tasks and errands.

Growth Opportunities

• Assist with financial administration tasks such as managing invoices, budgets, and expense reports while monitoring cost efficiencies.
• Support recruitment processes, onboarding, and HR administrative functions.
• Oversee daily operations of the Bristol office including supplies and building management to ensure a welcoming environment.
• Facilitate new hire onboarding by managing software accounts, IT hardware setup, and access to the building.
• Conduct research and perform light analysis to aid strategic planning.
• Produce social media content when applicable.

Required Skills and Experience

• At least two years’ experience as an Executive Assistant supporting senior or board-level executives, or equivalent professional experience.
• Exceptional ability to manage complex calendars amid competing priorities and deadlines.
• Advanced proficiency with office productivity software, AI tools, and diary management systems.
• Excellent verbal and written communication skills for effective interaction with colleagues, board members, and clients.
• Strong interpersonal abilities to coordinate across departments and external partnerships.
• Professional and confident demeanor capable of representing executives at senior levels.
• High level of discretion in handling sensitive and confidential information.
• Capability to manage multiple projects simultaneously while staying calm under pressure.
• Proactive problem-solving and anticipatory skills.
• Flexibility to travel and to support the CEO beyond standard office hours as necessary.

Preferred Qualifications and Experience

• Background or interest in Life Sciences, Pharmacy, or STEM fields (A-Level or degree).
• Business administration, project management, or related degree preferred.
• Courses or certifications in Microsoft Office, project management, or time management valued.
• Executive Assistant Diploma or equivalent qualifications advantageous.
• Experience contributing to recruitment, onboarding, or HR processes.
• Previous work in early-stage startups or fast-growing SMEs.
• Familiarity with financial software like Xero for administrative tasks.

Employment Details

• Role starts immediately and extends through August, with interviews scheduled for July 30.
• Part-time commitment starting at 0.4 FTE (approximately two days per week) with potential to increase to full-time.
• Hybrid working model with at least 80% presence required onsite at Future Space, Bristol, UK.