Executive Assistant III

Position Overview

We are seeking an Executive Assistant III to support senior Creative Operations leaders in a fast-paced, innovative environment. This contract role is based in Cupertino or Culver City, CA, and requires a hybrid work schedule. The successful candidate will demonstrate exceptional organizational abilities, proactive problem-solving skills, and expertise in managing complex schedules and logistics across various time zones.

Key Responsibilities

• Efficiently manage multiple detailed calendar schedules with precision and agility.
• Prioritize and navigate competing demands while escalating issues when needed to maintain leadership focus and alignment.
• Prepare and organize meeting documents ensuring availability well before meetings.
• Coordinate room reservations, shared resources, and oversee logistical details for meetings, offsite gatherings, and events.
• Collaborate seamlessly with peer administrative teams and cross-functional partners.
• Arrange domestic and international travel, handle expense reimbursements, and manage security access protocols.
• Support team events and remote collaboration efforts by adapting to various working styles.
• Identify and implement workflow enhancements to improve operational efficiency.
• Maintain confidentiality and manage sensitive information with integrity and discretion.

Required Qualifications and Skills

• Minimum of five years’ experience supporting senior or executive-level leaders, ideally within creative or innovative sectors.
• Proficient in handling multiple calendars and shifting priorities effectively.
• Strong familiarity with productivity software including Calendar, Mail, Numbers, Pages, Keynote, as well as collaboration tools like Slack, Webex, and Airtable.
• Outstanding organizational capabilities with a flexible and adaptive mindset.
• Excellent communication tailored to individual preferences and diverse work styles.
• Ability to work independently with foresight to anticipate needs and provide solutions proactively.
• Experience managing both virtual and face-to-face meetings, events, and travel arrangements.
• Documented success in enhancing administrative workflows and efficiency.
• High level of discretion and comfort working within distributed team environments.

Preferred Additional Expertise

• Experience working in creative or media organizations.
• Exposure to supporting teams spanning multiple international regions including EMEA and APAC.
• Knowledge of facilities management and remote office setups.

Educational Background

• Bachelor’s degree or equivalent professional experience preferred.

Work Conditions and Other Details

• Hybrid work schedule requiring physical presence onsite Tuesday through Thursday.
• Flexibility to work outside of regular hours and travel occasionally for events or urgent matters.

Compensation and Benefits

The pay rate for this contract position ranges from $50 to $55 per hour, depending on experience, client requirements, and statutory considerations. Full-time employees of the client company are eligible for benefits including medical, dental, vision, disability, life insurance, 401k, and commuter benefits.

Diversity and Legal Compliance Statement

Synergis is an Equal Opportunity Employer committed to diversity. We welcome applicants regardless of race, ethnicity, gender identity, sexual orientation, disability, veteran status, or any other protected characteristic. Applicants with arrest or conviction records will be considered according to applicable local and state laws, including various Fair Chance hiring ordinances in California.

Contact Information

For immediate consideration, please submit your resume to the designated contact email. Assistance and accommodations are available upon request during the application and employment process.