Executive Assistant

About the Role

Roshel Smart Armored Vehicles is looking to hire a detail-oriented and proactive Executive Assistant to provide pivotal administrative and project coordination support to senior leadership. This full-time, on-site position, based in Brampton, ON L6W4R2, operates during a daytime shift from 8:00am to 5:00pm.

Main Duties

• Manage and organize executive calendars, schedule meetings, arrange appointments, and coordinate travel plans.
• Handle all incoming and outgoing communications including emails, phone calls, reports, and other correspondence effectively.
• Prepare daily agendas, meeting materials, and executive briefings to keep leadership informed.
• Serve as a communication gatekeeper ensuring prioritization and timely follow-ups.
• Act as liaison between executives and clients, vendors, business partners, and internal teams.
• Create presentations, reports, meeting minutes, and various business documents as needed.
• Maintain confidentiality of records and sensitive information with utmost discretion.
• Assist with project planning, coordination, tracking progress, and reporting to meet organizational goals.
• Organize project-related meetings and facilitate communication among different stakeholders.
• Support development of project timelines, objectives, deliverables, and monitor budgets and resource allocation.
• Maintain accurate documentation including reports, action items, and status updates.
• Collaborate with various teams to ensure projects are completed on time and within budget.
• Contribute to continuous improvement efforts and process enhancements.

Qualifications and Skills

• Bachelor's Degree in Business Administration, Project Management, Communications, or a related discipline.
• At least 3 years of relevant experience in executive assistance, project coordination, administrative roles, or similar.
• Proficiency in Microsoft Office applications including Outlook, Excel, Word, PowerPoint, and Teams.
• Excellent organizational and time management abilities to juggle multiple priorities effectively.
• Strong verbal and written communication capabilities.
• Solid problem-solving skills and sound decision-making aptitude.
• Ability to build relationships and interact professionally at all levels.
• Experience supporting senior executives is highly desirable.
• Exposure to or experience with project management is a plus.
• Capable of working professionally and adapting in a fast-paced setting.

Additional Information

• Employment type: Full-time, in-person position.
• Work hours: 8:00am to 5:00pm.
• Job location: Brampton, Ontario, Canada.
• Benefits include dental coverage, extended health care, life insurance, and vision care.
• The hiring process uses artificial intelligence tools for screening applicants.
• Candidates interviewed will be notified of the decision within 45 days.
• The company is committed to workplace equity, diversity, and accessibility, providing accommodations upon request.