Executive Assistant - Corporate Office

Company Overview

MSG Global Solutions India Private Limited is a global systems integrator, software development partner, and managed services provider specializing in SAP solutions across diverse sectors such as accounting, finance, production, logistics, regulatory reporting, sustainability, performance management, customer experience, and IoT. Headquartered globally, MSG leverages technical expertise and deep industry knowledge to help clients enhance operational efficiency and decision-making. As part of the wider msg international group with over 10,000 employees worldwide, MSG Global Solutions fosters trustworthy and dependable client relationships.

Role Summary

We are seeking an Executive Assistant to support our marketing department by managing administrative activities and facilitating strategic focus for the executive leadership. This role involves calendar management, coordination of meetings and travel, document preparation, and active collaboration in marketing projects and events.

Key Responsibilities

• Organize and coordinate internal and external meetings and maintain executive calendars.
• Arrange and manage domestic and international travel logistics.
• Draft, edit, and format documents, presentations, reports, and correspondence.
• Provide general administrative support including maintaining contact lists, assisting visitors, managing catering arrangements with the regional team, and processing purchase requisitions and orders.
• Lead regional communication efforts from the Country Head’s office and oversee team-building events to boost morale.
• Plan and support organizational events such as regional, quarterly, and recognition events including agendas and logistics coordination with multiple departments.
• Collaborate with internal staff across levels and assist HR, Finance, and Legal teams as needed.
• Manage employee engagement activities including All Hands meetings and morale events through cross-functional coordination.
• Handle marketing program tools and assist in project management as assigned by the Head of Global Marketing.
• Coordinate with stakeholders on brand strategy, social media content, website updates, and promotional initiatives.
• Support product marketing through preparation of decks, event materials, videos, blogs, and market research.
• Administer internal and external event logistics including contract management and onsite support.
• Work closely with Global HR on marketing initiatives and manage social media presence to enhance corporate image.
• Collaborate with marketing team members on various projects and perform additional corporate communications and marketing tasks as assigned.

Required Skills and Experience

• Minimum 5 years of experience providing executive or personal assistant support, preferably in the IT sector.
• Proficient in calendar management, meeting coordination, travel bookings, vendor liaison, phone screening, visitor assistance, and requisition processing.
• Exceptional organizational capabilities with strong attention to detail and time management skills.
• Experience managing office operations involving remote or geographically dispersed teams.
• Excellent command of written and spoken English along with strong numerical aptitude.
• Advanced computer proficiency in Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint.
• Skilled in managing travel desk operations including visa processing and travel itineraries.
• Strong interpersonal skills, ability to multitask with minimal supervision, and effective networking and relationship-building abilities.
• Adaptable to dynamic environments with robust analytical skills to handle numerical data.

Preferred Qualifications

• Working knowledge of Adobe Creative Cloud applications such as Premiere Pro, InDesign, Illustrator, and Photoshop.
• Familiarity with CRM systems (HubSpot), CMS platforms (Joomla), and basic web technologies including CSS and HTML.
• Previous experience working in a global organization within the same industry.
• Background in employer branding and related marketing activities.

Benefits

• Supportive and challenging work environment with opportunities for professional development and international exposure.
• Competitive salary with incentive schemes and private medical insurance coverage.